Payroll Manager

About the role

The Payroll Manager (US) exists to oversee and manage the end-to-end payroll process for employees across the United States. This role is responsible for ensuring accurate, timely, and compliant payroll operations across multiple states, while serving as a subject matter expert on payroll regulations and best practices. The Payroll Manager (US) will leverage ADP Workforce Now as the primary payroll system and collaborate closely with HR, Finance, and external partners.

Key Responsibilities

• Manage the full-cycle payroll process for U.S. employees, including data collection, processing, validation, and reporting
• Ensure compliance with all federal, state, and local payroll laws and regulations, including tax filings, wage and hour requirements, and reporting obligations
• Oversee multi-state payroll compliance, staying current on regulatory changes and proactively implementing updates as needed
• Serve as the primary administrator and subject matter expert for ADP Workforce Now, including configuration, troubleshooting, and process optimization
• Partner with HR and Finance teams to ensure accurate employee data, benefit deductions, 401(k) contributions, and general ledger alignment
• Manage payroll audits, reconciliations, and year-end processes (e.g., W-2s, state filings)
• Develop, document, and maintain payroll policies, procedures, and internal controls
• Respond to employee payroll inquiries and resolve discrepancies in a timely and professional manner
• Support payroll-related projects, system enhancements, and process improvements

Skills, Knowledge and Expertise

• 5+ years of experience managing a payroll process from start to finish
• Proven experience managing payroll compliance across multiple U.S. states, including California
• Hands-on experience utilizing ADP Workforce Now
• Strong knowledge of U.S. payroll laws, tax regulations, and compliance requirements
• High attention to detail with strong analytical and problem-solving skills
• Ability to manage confidential information with discretion and integrity
• Strong communication skills and the ability to collaborate cross-functionally

What We Offer

• Competitive Reward & Pay – fair and competitive rewards aligned to local market practices, designed to celebrate excellence and support long-term success
• Career Growth & Development – ongoing development through Continuous Performance Management (CPM) with regular feedback, coaching, and skill refinement
• Collaboration – cross-functional, global team that values sharing insights, ideas, and best practices
• Professional Development – ongoing training and learning programmes to expand expertise and confidence
• Work-Life Balance – flexible working arrangements and plentiful paid time off
• Community & Recognition – social and team-building events, recognition programmes, and appreciation of individual contributions
• Family Support – family-friendly policies such as parental leave and wellbeing resources
• Purpose & Belonging – commitment to ESG principles, employee resource groups, and positive impact