Payroll Manager

About the role

The Payroll Manager (US) oversees and manages the end-to-end payroll process for employees across the United States. This role ensures accurate, timely, and compliant payroll operations across multiple states, while serving as a subject matter expert on payroll regulations and best practices.

Key Responsibilities

• Manage the full-cycle payroll process for U.S. employees, including data collection, processing, validation, and reporting
• Ensure compliance with all federal, state, and local payroll laws and regulations, including tax filings, wage and hour requirements, and reporting obligations
• Oversee multi-state payroll compliance, staying current on regulatory changes and proactively implementing updates as needed
• Serve as the primary administrator and subject matter expert for ADP Workforce Now, including configuration, troubleshooting, and process optimization
• Partner with HR and Finance teams to ensure accurate employee data, benefit deductions, 401(k) contributions, and general ledger alignment
• Manage payroll audits, reconciliations, and year-end processes (e.g., W-2s, state filings)
• Develop, document, and maintain payroll policies, procedures, and internal controls
• Respond to employee payroll inquiries and resolve discrepancies in a timely and professional manner
• Support payroll-related projects, system enhancements, and process improvements

Skills, Knowledge and Expertise

• 5+ years of experience managing a payroll process from start to finish
• Proven experience managing payroll compliance across multiple U.S. states, including California
• Strong hands-on experience utilizing ADP Workforce Now
• Deep knowledge of U.S. payroll laws, tax regulations, and compliance requirements
• High attention to detail with strong analytical and problem-solving skills
• Ability to manage confidential information with discretion and integrity
• Strong communication skills and the ability to collaborate cross-functionally