Payroll & HRIS Manager

Payroll & HRIS Manager Location: Ramsey, NJ area Work Arrangement: Primarily remote, with onsite visits approximately once per week About the Opportunity An established organization is seeking a Payroll & HRIS Manager to lead payroll operations and oversee the ongoing administration of its HR technology platform. This individual will play an important role in ensuring employees are paid accurately and on time while maintaining reliable employee data, effective system functionality, and compliant payroll practices.This position is ideal for a hands-on professional who understands both payroll operations and HR systems and enjoys finding ways to make processes more efficient. The successful candidate will work closely with Human Resources, Finance, IT, and employees across the organization to resolve issues, improve workflows, and support ongoing HR initiatives. What You'll Do Manage the complete payroll cycle for a multi-state workforce, ensuring accurate calculations, timely payments, and compliance with applicable tax and employment regulations.Oversee payroll reconciliations, reporting, tax filings, year-end activities, and periodic audits.Serve as the primary administrator and subject matter expert for UKG, maintaining system settings, access, workflows, and functionality.Investigate payroll discrepancies, respond to employee inquiries, and resolve issues involving pay, deductions, taxes, and employee records.Work with Finance to support payroll-related accounting activities, reconciliations, and financial reporting.Monitor data accuracy and establish consistent processes for maintaining employee and payroll information.Evaluate existing procedures and recommend practical improvements to strengthen controls, reduce manual work, and improve service.Coordinate system maintenance, testing, upgrades, and enhancements with internal technology teams and external partners.Support HR technology initiatives, including system integrations, implementation projects, and new functionality.Provide guidance, training, and resources to HR team members using UKG and assist with system-related questions.Partner with HR on company-wide initiatives, including benefits enrollment and other employee programs.Maintain appropriate documentation and protect confidential payroll and employee information. What You'll Bring Bachelor's degree in Accounting, Human Resources, Business Administration, Information Systems, or a related discipline.At least five years of hands-on payroll experience.Demonstrated UKG experience, including payroll processing and system administration.Experience managing payroll across multiple states.Previous involvement in at least one HRIS implementation that included payroll functionality.Strong technical aptitude and the ability to troubleshoot system and process issues.Excellent analytical skills and a high degree of accuracy and attention to detail.Strong communication skills and a service-oriented approach when working with employees, HR partners, and leadership.Ability to manage competing priorities, work collaboratively across departments, and handle sensitive information with discretion. The Ideal Fit We are looking for someone who can balance the day-to-day demands of payroll with the bigger picture of HR systems and process improvement. You should be comfortable taking ownership, identifying opportunities to improve efficiency, and serving as a trusted resource for payroll and UKG-related matters.If you have a strong payroll foundation, enjoy working with HR technology, and are interested in making a meaningful impact on payroll operations and the employee experience, we encourage you to apply.Please submit your resume for consideration. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. Equal Opportunity Notice Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client. Privacy Notice Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR and UK GDPR may access our policies here. Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: · the individual's skill sets, experience and training; · licensure and certification requirements; · office location and other geographic considerations; and · other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).