Payroll & HR Systems Specialist

Essential Responsibilities

• Serve as the day-to-day system owner for the HRIS and payroll system (currently Paylocity)
• Conduct system audits and data clean-up to ensure accuracy and integrity
• Optimize system configuration, workflows, and processes to improve efficiency
• Aid in developing and maintaining standardized HR processes within the system
• Configure system settings
• Create user guides and provide training to HR staff and managers

Reporting & Analytics

• Build, run, and maintain HR and payroll reports
• Provide accurate and timely data as requested
• Support audits and regulatory reporting requirements

Payroll Processing

• Process regular payroll cycles in compliance with federal, state, and local laws
• Ensure compliance with California wage and hour laws, tax regulations, and reporting requirements
• Manage payroll adjustments, deductions, garnishments, and tax updates
• Reconcile payroll data and coordinate with Finance on payroll-related entries
• Respond to employee payroll and system inquiries

Compliance & Process Improvement

• Absorb HRIS and payroll processes to meet legal, regulatory, and organizational standards
• Aid in developing and documenting standard operating procedures for HR and payroll workflows
• Identify opportunities to streamline and automate manual processes
• Support internal and external audits