Payroll Coordinator - West Des Moines, IA

About the role

The Payroll Coordinator works with the Payroll & Benefits Manager to manage all payroll functions, ensuring timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.

Responsibilities

• Implements, maintains, and reviews payroll processing to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes and other deductions.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, transfers, leave of absences and vacations, changes to pay and other personnel information.
• Enters, maintains, and/or processes information in the payroll system; information may include employees' hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes and other information.
• Process and enter employee garnishments ensuring garnishment information is entered correctly and paid to the correct agencies.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures compliance with federal, state, and local payroll, wage and hour laws and best practices.
• Facilitates audits by providing records and documentation to auditors and accounting teams.
• Identifies and recommends updates to payroll systems and procedures.
• Issues, or reissues, physical or replacement checks or direct deposits when needed.
• Process bi-weekly payroll for multiple entities.
• Process unscheduled payrolls on demand, as needed.
• Verify and process monthly benefit premium payments.
• Process requests for verification of employment (current and previous) and wages (DHS, financial institutions, government).
• Run reports to confirm and analyze payroll information for each process and payroll.
• Scan and upload forms into electronic employee files timely.
• Help ensure time off and pay information is being recorded appropriately and provide training to employees where needed.
• Establish relationships and work closely with approximately 200 managers and supervisors to collect accurate information and outstanding documents or information in regards to all employee and payroll information.
• Respond timely to management / employee questions or requests.
• Verify payroll bank funding, quarterly and annual tax returns.
• Aid with benefit questions and enrollments.

Requirements

• The ability to multi-task and handle stressful situations in a busy office atmosphere.
• Effective time management, initiative, and dependability.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.

Qualifications

• Bilingual: Not Required
• Education/Experience: At least three to five years of experience in processing payroll is required. A bachelor’s degree in Accounting or other related field is preferred. Experience with processing payroll for 1000+ employees is preferred.
• Extensive knowledge of payroll functions.
• Proficient with Microsoft Office Suite.
• Proficient with ADP payroll software.