Payroll Coordinator (hybrid)

Foods you love. Brands you trust. And a career that empowers you to grow. At Nestlé USA, we’re all working towards the same goal – to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity – and responsibility – to be there for every moment in our consumers’ lives. Joining Nestlé means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. No matter where you work within the organization, you are empowered to challenge the status quo, embrace risk-taking, and pioneer new ideas. Our supportive and collaborative environment encourages bold ambitions and continuous learning so that everyone can grow and thrive. This position is not eligible for Visa Sponsorship. Position Summary The Payroll Coordinator supports the efficient delivery of payroll, timekeeping, tax, garnishment, HR operations, and compliance processes. By coordinating key administrative activities, managing records and communications, and supporting departmental operations, this role helps ensure accuracy, compliance, and operational continuity, enabling leaders and teams to focus on strategic business priorities. Work Location: Hybrid role based in Solon, OH, with required onsite attendance every Tuesday, Wednesday, and Thursday, plus additional onsite days as needed to support business needs. Responsibilities Administrative & Team Support Provide administrative support across Payroll, Timekeeping, Garnishments, Tax, HR Operations, and ComplianceCoordinate calendars, meetings, training sessions, department events, and conference room logisticsPrepare agendas, presentations, meeting materials, and follow-up communicationsMaintain distribution lists, shared calendars, contact information, and department recordsSupport departmental communications and respond to routine inquiries Document & Information Management Scan, organize, file, retrieve, and distribute department documents and recordsCollect and consolidate documentation for audits, compliance activities, reporting requirements, and other submissionsMaintain electronic filing systems and document repositoriesEnter and maintain data in Excel, SharePoint, SAP, ServiceNow, SuccessFactors, and departmental tracking toolsPrepare reports, trackers, and administrative records Operational Coordination Monitor shared mailboxes and route inquiries to appropriate teamsMaintain project trackers, action logs, department calendars, and recurring schedulesCoordinate training, knowledge-transfer activities, and team initiativesSupport process documentation and continuous improvement efforts Budget & Department Services Manage incoming and outgoing mail, shipping, courier requests, and document deliveriesCoordinate printing, copying, scanning, and document production needsOrder and maintain office supplies, recognition items, flowers, and approved department purchasesAdminister departmental purchasing card activities in compliance with company policiesTrack departmental expenses and support purchasing card reconciliation and reporting Team Engagement & Onboarding Coordinate onboarding logistics, workspace reservations, and first-day activities for new team membersProcure onboarding materials not provided through standard processesSupport employee engagement, recognition programs, team events, celebrations, and appreciation activities Requirements High school diploma or equivalent3+ years of administrative, office support, coordinator, customer service, or related experienceProficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and TeamsExperience managing calendars, coordinating meetings, and supporting departmental operationsExperience maintaining records, trackers, reports, and operational documentationAbility to manage multiple priorities and meet deadlinesStrong attention to detail and ability to handle confidential information with discretionExperience supporting Payroll, HR, Compliance, Finance, Shared Services, or Operations functionsProficiency with business systems such as SAP, SharePoint, ServiceNow, SuccessFactors, or similar platformsExperience managing budgets, purchasing cards, expense reconciliation, onboarding, meetings, events, and employee engagement activities Skills Strong organizational skills with the ability to manage multiple priorities and meet deadlinesEffective verbal and written communicationCustomer-focused with strong relationship-building capabilitiesProven ability to prioritize and adapt in a fast-paced environmentStrong problem-solving and administrative coordination experienceSelf-motivated team player who collaborates effectively across functions Salary: $46,243.80 to $63,076.00 per year Bonus Eligibility: Yes The pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities as well as geographic location. It is not typical for an individual to be hired at top of range. Nestlé offers performance-based incentives and a competitive total rewards package, which includes a 401k with company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. Learn more at https://www.nestlejobs.com/nestle-in-the-us-benefits It is our business imperative to remain a very inclusive workplace. To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home. The Nestlé Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467. This position is not eligible for Visa Sponsorship. Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy. Job Requisition: 423065 #Salaried