Payroll Coordinator

JOB DETAILS Restaurant Depot is the nation’s leading members-only, wholesale cash-and-carry supplier serving independent restaurants, caterers, delis, convenience stores, & other food service businesses across 165+ locations in 35 states. Our facilities handle high-volume distribution of food, beverage, & equipment products to support the operational needs of small businesses. We are committed to efficiency, accuracy, & operational excellence across our organization. As we continue to grow, we are seeking a detail-oriented Payroll Coordinator to support payroll administration, employee records, & compliance across our multi-state operations. Position Summary The Payroll Coordinator is responsible for supporting the accurate & timely processing of weekly & biweekly payroll for more than 1,000 employees across multiple states. This role maintains employee payroll records, audits time & attendance data, processes payroll adjustments, & resolves discrepancies while ensuring compliance with company policies, internal controls, & applicable wage-and-hour regulations. The ideal candidate is highly organized, analytical, & detail-oriented with experience in high-volume payroll processing. This individual should be comfortable managing strict deadlines, handling confidential employee information, & collaborating with HR, Benefits, & field operations to ensure payroll accuracy. Key Responsibilities Payroll Processing & Administration Process weekly & biweekly payroll for more than 1,000 employees across multiple statesMaintain accurate employee payroll records, including compensation changes, deductions, tax withholdings, transfers, leaves of absence, & terminationsReview & process payroll adjustments, retroactive payments, corrections, & final wage paymentsVerify direct deposit, employee information, & tax withholding changes for accuracyAudit payroll registers, reconcile payroll data, & investigate discrepancies to ensure accurate paymentsProcess stop payments, direct deposit reversals, replacement checks, & other payroll-related transactionsCoordinate with payroll service providers to resolve garnishments, liens, & related payroll matters Time & Attendance Management Review & audit employee timecards, timesheets, & attendance reports to ensure accuracy & proper approvalsIdentify & resolve timekeeping discrepancies with location management prior to payroll deadlinesReview ADP import files & reconcile payroll hours against time & attendance recordsAudit, update, & maintain employee paid time off (PTO) balancesProvide support to field locations regarding timekeeping systems, payroll procedures, & reporting issues Employee Onboarding & Payroll Support Audit new-hire payroll information against onboarding documentation to ensure accuracy & completenessVerify employee records, required documentation, & payroll setup prior to processingInvestigate & resolve employee payroll inquiries, payment discrepancies, & onboarding-related issuesCollaborate with Human Resources, Benefits, & field operations to address payroll mattersProvide guidance to company locations regarding payroll & onboarding systems Compliance & Reporting Ensure payroll processing aligns with company policies, collective bargaining agreements, & applicable federal, state, & local wage-and-hour requirementsMaintain accurate payroll documentation & support compliance with established internal controlsPrepare & review payroll reports, exception reports, & reconciliationsIdentify opportunities to improve payroll accuracy, reporting, & administrative efficiencyMaintain strict confidentiality of employee, payroll, & financial information Qualifications Associate degree in Business, Accounting, Finance, or related field preferred; equivalent payroll experience or training considered1–3 years of experience in payroll processing, administration, or a related fieldExperience working with payroll systems, time & attendance platforms, & payroll reporting toolsProficiency in Microsoft Excel & WordStrong understanding of payroll processes, deductions, adjustments, & employee recordkeepingExcellent attention to detail, organizational, & analytical skillsStrong written & verbal communication skillsAbility to manage multiple priorities & meet strict payroll deadlinesAbility to work independently & collaborate effectively across departmentsAbility to maintain confidentiality & handle sensitive employee information Preferred Qualifications Experience processing high-volume, multi-state payrollExperience supporting exempt, non-exempt, & union-represented employeesFamiliarity with ADP Enterprise or comparable payroll platformsKnowledge of federal, state, & local payroll regulationsExperience with payroll reconciliations, garnishments, & tax withholding proceduresExperience supporting payroll operations across multiple locations Compensation & Benefits Competitive salary commensurate with experienceMedical, Dental & Vision Insurance Coverage401(k) Retirement Plan with Employer MatchPaid Time Off (PTO) in accordance with company policySix (6) Paid Company HolidaysTuition Reimbursement Program, subject to eligibility & plan guidelinesAdditional Voluntary Supplemental Benefits, which may include life insurance, disability coverage, employee assistance programs, & other optional benefitsCompetitive & Comprehensive Benefits Package Designed to Support You & Your Family Job Ref #: eab98255-e61a-41ed-814c-89d9d18590fb Date Posted: 2026-08-31