Payroll Coordinator

About the role

The Payroll Coordinator ensures the accurate and timely payment of employees; coordinating all activities associated with processing multi-state payroll on a weekly basis.

Key Responsibilities

• Processes multi-state payroll on a weekly basis
• Ensures that every employee is paid completely, accurately and according to all payroll laws and regulations
• Processes special request payments and off-cycle checks
• Completes onboarding of new hires, including Form I-9, and enters and maintains all employee information into payroll and other related systems
• Completes off-boarding of employees in compliance with relevant state law
• Processes wage garnishments, child support, levies, etc.
• Submits invoices and payment requests with Accounts Payable, as needed
• Affords assistance to Accounting with the procedure for unclaimed checks
• Maximizes the use of payroll and timekeeping systems to optimize performance through working knowledge of all elements of the system
• Completes Verifications of Employment for current and former employees
• Completes Annual required reporting to various government entities
• Completes internal and external audit requests

How I Make a Difference in This Role

The Payroll Coordinator must understand the importance of accuracy and attention to detail to be successful in this role. They will be customer focused and be willing to partner with employees to resolve issues. The ability to maintain clear documentation and drive continuous improvement is key. Payroll is one of the first impressions employees have of our business and each interaction is an opportunity to live our values.

Essential Skills & Experience

• 1-3 years of experience processing multi-state payroll and multi-state payroll taxes
• Strong written and verbal communication skills, with a commitment to handling employee questions and issues promptly and professionally
• Intermediate proficiency in MS Office, specifically Excel
• Excellent attention to detail
• Ability to thrive in a fast-paced environment, managing multiple priorities simultaneously
• Ability to work as part of a team and to collaborate effectively with peers

Desirable Skills & Experience

• 1-3 years of experience with UKG, Ultimate Software or Kronos
• Working knowledge of SAP Success Factors FPC preferred but not required
• Experience with international payroll including LATAM and/or Canada
• Proficiency in English and Spanish
• Experience in benefits and/or Total Rewards