Payroll Coordinator

Responsibilities

• Prepare and process weekly and semi-monthly payroll for 1200+ employees.
• Ensure all time is according to policy unless otherwise notated by manager within policy and turned in correctly or proper approval by President of company, if needed.
• Interaction with HR, managers, and superintendents to ensure all paperwork is correct and complete.
• Issue truck allowances monthly to approved employees, any bonuses, and tax vehicle usage and insurance plan amounts to approved employees.
• Issue weekly checks and prepare for mailings or hand delivery to plants.
• Submit direct deposit to bank and prepare cash report of weekly payroll for controller.
• Handle any payroll issues as they arise.
• Prepare weekly withholding reports for federal and states.
• Submit payments to federal and states for those withholdings weekly.
• Prepare tax report summary for withholding payments made to federal and state from weekly payroll to give to controller.
• Prepare report for CFO to sign off for verification of payroll.
• Entry of temp time to tie back to invoice amount that flows back to accounting for payment.
• Handle prevailing wage jobs.

Requirements

• Associates Accounting degree/and or 5 years payroll experience in the construction industry.
• Knowledge of COINS or another fully integrated construction software package would be preferable.
• Advanced Excel training.
• Experience with Google and Microsoft Office Products.

Special Skills

• Background in the Construction industry a plus, specifically in the area of payroll processing.
• Advanced Excel skills preferred.
• Ability to work independently and take personal responsibility for successfully completing assigned tasks.
• Ability to handle, prioritize, and meet all deadlines and resolve outstanding issues.
• Good interpersonal and communication skills.
• Strong organizational skills, team player, and the ability to work under pressure.
• Excellent problem solving/analytical skills.
• High level of attention to detail and accuracy.
• Strong work ethic, ability to maintain confidentiality and exercise extreme discretion.