Payroll Coordinator at Ed Center (F/T) [236646]

Duties & Responsibilities

• Processes, audits, and maintains timesheets, personnel action requests/reports, verifications of employment in accordance with established guidelines;
• Verifies and tracks leave and accrual information;
• Calculates and prorates salary and leave benefits amounts for off-cycle employees and special or unusual circumstances;
• Receives, researches, and inputs payroll changes into applicable computer system based on information contained on Personnel Action forms, contracts, and/or reports;
• Receives and processes requests for substitute authorization numbers;
• Receives, researches, and inputs “No Sub Available” forms;
• Inputs and maintains all employee calendar information;
• Researches, responds, analyzes, and resolves various employee, department, and management inquiries and/or complaints;
• Sorts and secures the proper disbursement of employee paychecks including attachments such as time slips, docks, and direct deposit pre-note information;
• Balances, reconciles, and processes payroll in assigned area of responsibility, which includes: payroll taxes, insurance deductions, flexible spending accounts, and/or other related information;
• Balances site responsibilities to proforma to ensure pay accuracy;
• Files payroll documentation to ensure audit trail and compliance with government regulations;
• Maintains current fiscal year employee files in assigned area of responsibility; archives prior year files;
• Ensures appropriate funds are encumbered or disencumbered with correct funding codes.

Education & Experience

• A High School Diploma, or G.E.D., completion of additional bookkeeping coursework and three years of basic accounting or payroll experience;
• An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licenses & Certifications

• Licensing Requirements None Required

Knowledge

• Knowledge Of Payroll processing practices;
• State and Federal payroll taxes;
• Labor laws associated with overtime payments;
• Automated payroll processing software;
• Payroll manuals and policies;
• Customer service principles.

Skills

• Operating a computer and related software applications;
• Performing mathematical calculations;
• Providing customer service;
• Reading, interpreting, and applying technical information;
• Identifying and resolving problems;
• Reviewing a variety of payroll documents and forms and identifying incorrect information;
• Meting strict payroll deadlines;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Physical Requirements

• Stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions.
• Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
• Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
• Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.