Payroll Coordinator - Education Center

FLSA Status: Non-Exempt

About the Role

This stand-alone classification performs a variety of duties in the processing of payroll for the organization.

Responsibilities

• Processes, audits, and maintains timesheets, personnel action requests/reports, and verifications of employment in accordance with established guidelines.
• Verifies and tracks leave and accrual information; calculates and prorates salary and leave benefits amounts for off-cycle employees and special or unusual circumstances.
• Receives, researches, and inputs payroll changes into applicable computer system based on information contained on Personnel Action forms, contracts, and/or reports.
• Processes requests for substitute authorization numbers and "No Sub Available" forms; inputs and maintains all employee calendar information.
• Researches, responds, analyzes, and resolves various employee, department, and management inquiries and/or complaints.
• Sorts and secures the proper disbursement of employee paychecks including attachments such as time slips, docks, and direct deposit pre-note information.
• Balances, reconciles, and processes payroll in assigned area of responsibility, including payroll taxes, insurance deductions, flexible spending accounts, and related information.
• Balances site responsibilities to proforma to ensure pay accuracy.
• Files payroll documentation to ensure audit trail and compliance with government regulations; maintains current fiscal year employee files and archives prior year files.
• Ensures appropriate funds are encumbered or disencumbered with correct funding codes.
• Performs other duties of a similar nature or level.

Requirements

• High School Diploma or G.E.D.
• Completion of additional bookkeeping coursework and three years of basic accounting or payroll experience; or an equivalent combination of education and experience.

Knowledge

• Payroll processing practices
• State and Federal payroll taxes
• Labor laws associated with overtime payments
• Automated payroll processing software
• Payroll manuals and policies
• Customer service principles

Skills

• Operating a computer and related software applications
• Performing mathematical calculations
• Providing customer service
• Reading, interpreting, and applying technical information
• Identifying and resolving problems
• Reviewing payroll documents and forms to identify incorrect information
• Meeting strict payroll deadlines
• Communication and interpersonal skills for interaction with coworkers, supervisors, and the general public

Physical Requirements

• Stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions.
• Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
• May be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.

Pay

Return-to-work retirees will have an hourly rate approximately 9% lower than listed without falling below minimum wage.