Payroll & Benefits Coordinator

About the role

Under the direct supervision of the Business Administrator, to administer the school district's payroll and benefits functions, including developing reporting procedures and internal controls; implementing procedures and processes; ensuring the accuracy of payroll-related data and compliance with school district and regulatory agency requirements and guidelines.

Essential Functions

• Inputs and processes payroll information in accordance with established practices; assuring accurate program and funds distribution for timely and accurate payment of district employees.
• Inputs and maintains all information into the payroll processing system regarding federal and state taxes, as well as all deductions (e.g., retirement, health insurance, dues).
• Coordinates with district personnel for the purpose of setting up and maintaining payroll services and/or programs.
• Develops reporting procedures and internal controls for timely and accurate completion of municipal (town), federal and state reporting requirements.
• Updates payroll information (e.g., changes to wages/salaries, deductions) annually as needed.
• Prepares and distributes all annual tax information (i.e., W-2 statements).
• Inputs information regarding attendance for posting and reporting.
• Composes a variety of materials (e.g. reports, memos, letters, procedures, manuals, etc.) for the purpose of documenting activities, providing written reference and/or conveying information regarding expenses, balances, etc.
• In coordination with the Business Administrator, conduct the District's annual Open Enrollment for employee benefits.
• Process the onboarding of new hires.

Additional Duties

• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the accounting system.

Equipment

• Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
• Uses calculating devices.

Knowledge, Skills and Abilities

• Knowledge of federal and state wage and hour laws, and related regulations.
• Knowledge of accounting and bookkeeping principles.
• Organizational and time management skills.
• Ability to report work orally or in writing to supervisor as required.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, perform complex arithmetic operations and use calculators.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).
• Ability to problem-solve job-related issues.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding school district financial and other information.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Physical and Mental Demands, Work Hazards

Works in standard office building environments.

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• Associates or Bachelor's Degree in Accounting or related field, with course work in business, math, accounting, bookkeeping and record keeping or relevant work experience.
• Some successful payroll processing experience preferred, with a preference for those with experience in public entities such as town or school departments.
• Experience with Tyler Technologies School ERP Pro and Frontline software a plus.

FLSA Status

Non-exempt

Benefits

• Competitive wages.
• Excellent benefits:
  • We pay up to 97% of your health insurance premiums.
  • Health insurance opt out incentive of up to $2,500.
  • 15 days of vacation to start, with additional time earned every 5 years of service, up to 30 days a year.
  • 15 days of paid sick time per year.
  • 2 personal days per year.
  • 14 paid holidays per year.
  • Life insurance, 100% paid for by the District.
  • Long Term Disability, 100% paid for by the District.
  • Short Term Disability and Vision insurance available.
  • NH Retirement System Pension program.
• A collaborative and student focused work environment.