Payroll & Benefits Administrator

Permanent Full Time position starting immediately, 35 hours/week, 12 months/year (non-union).

About the role

Reporting to the Manager of Financial Services, the Payroll & Benefits Administrator is responsible for collecting, verifying, and administering the payroll and benefit function across the Board.

Responsibilities

• Payroll Processing
  • Process payroll for all employee groups (Admin; Principals; Teachers; CUPE; Occasional Teachers; Casual Support).
  • Review and verify time input source documents and process authorized adjustments.
  • Review and verify payroll calculations, finalize the payroll and prepare the payroll bank file.
• Payroll Remittances
  • Prepare and process statutory payroll tax remittances.
  • Prepare bi-weekly/month-end remittances of payroll withholdings and benefit payments.
  • Prepare and upload monthly pension reports; prepare remittances.
  • Ensure all approved payroll & benefit disbursements are forwarded to accounts payable.
• Payroll Year-End Processing
  • Complete year-end processing to ensure accurate and timely production of T4/T4A forms.
  • Review year-end payroll audit reports; prepare and enter authorized adjustments.
  • Administer year-end processing within the payroll system to secure year-to-date (YTD) payroll data and setup system parameters and accumulators for the new payroll year.
  • Balance all payroll deductions on T4 Summary with payroll deduction reports.
  • Coordinate and process any payrolls due in the first week of January.
  • Prepare and issue T4/T4A forms to employees by end of February deadline.
  • Respond to any inquiries from employees, as required.
• Pension Year-End Processing
  • Review year-end pension audit reports for OMERS and TPP; follow-up on errors/warnings.
  • Prepare and enter authorized adjustments to ensure all service records are correct.
  • Ensure all required forms have been processed (e.g. termination; leaves).
  • Submit year-end pension files to the respective pension plans by the required due dates.
  • Respond to any inquiries from employees or pension plans, as required.
• New School Year Setup
  • Collect and organize staffing spreadsheets from Human Resources; administer authorized salary changes.
  • Update fulltime equivalents (FTE) for employee position changes and update long-term disability (LTD) spreadsheet.
  • Verify new employees in HRIS and other related systems for payroll, pension, and benefits.
• Catholic Education Foundation Management
  • Manage School Cash account and record debit and credit entries.
  • Issue and send out all income tax deductible receipts for all divisions of the Catholic Education Foundation (i.e., General; AsOne; and Helping Hands, Caring Hearts).
  • Receive and maintain records of requests for financial aid from Helping Hands, Caring Hearts, and prepare cheques for recipients.
  • Record all donations and complete monthly bank reconciliations.
• Insurance / General Administration
  • Respond to insurance related questions and perform as the liaison person for insurance matters.
  • Set up and register new members for online access to insurance portal.
  • Provide reporting to Ontario School Boards’ Insurance Exchange (OSBIE) as required.
  • Assist schools regarding the preparation of incident reporting in accordance with insurance requirements.
  • Review and verify expenses related to travel and accommodation for all Board employees.
  • Organize travel arrangements and secure pricing for hotels and vehicle rentals.
  • Prepare credit card reconciliations and present for posting.
  • Administrative duties as assigned.

Requirements

• Post-secondary education in a related field of study (e.g. Business; Accounting; Human Resources), preferably with specialized courses in payroll administration.
• PMCP (Payroll Management Certificate Program) or CPM (Certified Payroll Manager) designation is required.
• Minimum of three years of experience in administering payroll and benefit functions is required; prior experience within the public sector is preferred.
• Solid working knowledge of payroll-related legislation and regulations, employment standards, collective agreements, and pension reporting.
• Committed to maintaining professional currency and awareness of evolving payroll-related legislation and industry best practices.
• High level computer skills, including advanced Excel and Word in Microsoft Office, accounting software, Google programs and electronic databases.
• Must demonstrate discretion in dealing with sensitive/confidential matters and exhibit a high level of confidentiality.
• Excellent time management, organizational, and problem-solving skills with ability to multi-task.
• Effective oral and written communication skills and interpersonal skills.
• Strong attention to detail and high degree of accuracy.
• Must be able to work under pressure and meet strict deadlines.
• Ability to adapt to changing priorities.

Pay

$85,468 – $96,140

Schedule

35 hours/week, 12 months/year