Payroll & Benefits Administrator

About the Role

Join Equity Resources as a Payroll & Benefits Administrator and support payroll operations, employee benefits administration, and HRIS management. This role offers a structured hybrid schedule, allowing you to collaborate with employees while enjoying the historic downtown Newark office.

Responsibilities

• Process biweekly payroll, including validation of employee data, special payroll runs, and adjustments.
• Improve payroll and commission processes for efficiency and accuracy.
• Maintain payroll records, including manual checks, stop payments, direct deposit updates, and special pay items (commissions, bonuses, garnishments).
• Monitor payroll tax filings and year-end processes (e.g., W-2s) to ensure compliance with federal, state, and local regulations.
• Conduct research, provide guidance, and ensure compliance with federal and state wage payment regulations.
• Maintain accurate HRIS records (new hires, terminations, pay changes, benefits) and generate reports as needed.
• Complete Verifications of Employment for current and former employees.
• Serve as the primary point of contact for payroll and HRIS inquiries, researching and resolving issues promptly.
• Manage employee benefits lifecycle, including enrollments, payroll deductions, and HSA and 401(k) administration, while partnering with vendors (Paylocity & Fidelity).
• Review benefits discrepancy reports from vendors and resolve issues with minimal impact to employees.
• Monitor pending coverage due to Evidence of Insurability and follow up with vendors and/or employees as necessary.
• Facilitate COBRA administration through Paylocity, ensuring terminated employees are transferred to the COBRA Admin portal.
• Maintain strict confidentiality of employee and payroll data and adhere to company policies and ethical standards.
• Provide support to the HR team and assist with additional duties as needed.

Requirements

• Associate degree in Human Resources, Business Administration, or related field; Bachelor’s Degree preferred (or equivalent combination of education and experience).
• Minimum of 3 years of experience processing multi-state payroll and payroll taxes or a minimum of 2 years of experience in a Human Resources role with exposure to payroll administration, basic payroll functions, and/or payroll auditing activities.
• Basic accounting knowledge and experience with sales commissions and incentive pay strongly preferred.
• Certified Payroll Professional Certification (CPP), Fundamental Payroll Certification (FPC), SHRM-CP, or PHR preferred but not required.
• Knowledge of the FLSA and various state regulations relative to payroll strongly preferred.
• Proficiency with Microsoft Office applications and HR technologies, including web-based payroll/HRIS; experience with Paylocity HRIS preferred.
• Strong analytical and problem-solving skills with high attention to detail; able to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Ability to work independently and resolve issues with sound judgment.
• Excellent written and verbal communication skills, with the ability to effectively engage employees at all levels.

Benefits

• Generous PTO, 10 paid holidays, plus a day off for your birthday.
• Full benefits package (including pet insurance) starting the first of the month after your first 30 days.
• 401(k) option with a generous company match.
• Earn extra cash through referral programs: $500 for each borrower referred and up to $5,000 for referring an experienced Loan Officer.
• Medical, dental, and vision insurance.
• Company-paid life insurance.

Schedule

• Structured hybrid schedule.
• Flexible hours ending at 5:00 PM or 5:30 PM.

Equity Resources, Inc. is a privately owned mortgage company headquartered in Newark, Ohio, licensed in 22 states and Washington D.C. The company’s vision is to Improve the Lives of Families and has been growing since 1993.