Payroll Associate

Pavion Connects and Protects by providing innovative fire, security, and communication integration solutions to customers across the globe. We bring industry-leading expertise to clients in enterprise, healthcare, education, government, data center, and retail industries. Global Reach. Local Service.

About the role

Pavion and our family of companies are seeking a talented and motivated Payroll Associate to join our shared services team. As a global leader, Pavion specializes in the design, installation, service, and maintenance of cutting-edge fire alarm systems, critical communications, video surveillance, access control, and advanced AV technologies. Our mission is to bring clarity and transformation to safety, security, and communication through integral technology and radical service.

Responsibilities

• Execute weekly payroll preparation and distribution of the organization’s multi-state and Union payroll in accordance with regulations and company policy.
• Stay informed of changes to processes, policies, and/or payroll laws to ensure compliance.
• Responsible for payroll administration for a defined group(s); audit employee timesheet at the end of the week and notify managers of issues.
• Review HR employee changes to ensure changes are pushed through correctly.
• Prepare pre-payroll uploads submitted by authorized personnel.
• Ensure Union deductions are set up and updated as the CBA requires.
• Administer garnishments in accordance with federal and provincial requirements.
• Ensure all payroll back-up is saved weekly such as pre-check and post-check reports.
• Maintain quarterly and yearly tax information on the designated payroll drive.
• Answer questions, provide guidance and information to employees, leaders, internal partners, and external partners/former employees as needed.
• Assist in system set-up of jobs that require a wage adjustment.
• Ensure accurate and timely weekly wage-related reporting on all active Davis Bacon, Service Contract, and Union-related items.
• Troubleshoot reporting issues as needed.

Requirements

• High school diploma
• Payroll experience, including processing for 500+ employees
• Solid understanding of multi-provincial, multi-state payroll practices
• Experience with Unions
• Experience with Davis Bacon and Service Contract Payroll and Reporting
• Excellent customer service
• Strong time management, organizational, and problem-solving skills
• PC proficiency (specifically Microsoft applications)
• Self-directed and motivated to succeed and exceed expectations

Preferred Qualifications

• 3+ years’ payroll experience
• Experience with UKG Pro software and/or WFM, Ultimate software
• Experience in Excel – Vlookup and Pivot Tables

Pay

The hourly pay range for this position is $30–$42 per hour. The starting hourly pay will be determined based on qualifications, experience, education, skills, certifications, and internal equity.

Benefits

We offer a comprehensive benefits package.