Payroll Associate

About the role

This position will be responsible for processing weekly payroll with a variety of time capturing systems, remitting garnishments to outside agencies, and processing quarterly payroll tax returns all while ensuring SOX compliance. This position also assists the Finance and Accounting team in the performance of critical functions and provide back-up as directed to maintain consistent services to the organization.

Responsibilities

• Understand SOX guidelines to ensure accurate controls and segregations of duties are in place to meet compliance
• Review and update necessary information for new hires, rehires, and service line transfers
• Aid with report review to confirm accuracy of system integrations
• Review payroll accuracy for prevailing wage and/or union payroll requirements
• Review payroll dashboard, UKG reports and/or Vista reports weekly to identify potential errors
• Review and import time that is captured in independent timekeeping systems into the ERP
• Audit timesheets based on company policies, communicating and educating employees on entry errors to prevent the situation in the future. Ensuring proper approval for any changes based on SOX controls and updating in the ERP
• Reconciliation of independent sources against the ERP
• Assist with providing accurate payroll reporting
• Enter manual timesheets for current or prior payroll periods into ERP, ensuring proper SOX approval(s)
• Generate, reconcile, and upload transmission files for employment taxes to generate employee paystubs
• Setup, prepare, and remit garnishment and child support payments to appropriate agencies weekly
• Provide reports to management for review
• Made necessary reversal entries from prior weeks
• Ensure accurate payout of monthly allowances
• Understanding applicable taxes based on project and/or employee location(s)
• Maintain weekly leave accruals
• Maintain large volume state tax accounts
• Reconcile and analyze general ledger accounts weekly and/or monthly and document any required journal entries
• Prepare BLS Census data monthly
• Absorb and organize information for internal and external audits
• Aid with quarter end report review, reporting discrepancies to supervision
• Prepare manual quarterly payroll tax returns for review by payroll management
• Maintain consistent communication with Accounts Payable to ensure payments are remitted as expected
• Prove feedback and recommend solutions for more efficient and streamlined processes
• Review all deductions, including benefits and 401(k) for accuracy
• Post Payroll, Equipment, Job Cost, and GL each week
• Aid other team members where needed

Qualifications

• Associates or Bachelor’s degree in Accounting or Business related area preferred
• 2 years of Accounting, Payroll or Business related experience required
• Experience with Oracle, ADP Employment Tax/Wisely, PowerBI, Excel, InEight, HCSS, UKG, iCIMS, and/or Microsoft Teams preferred
• Union payroll and/or prevailing wage experience preferred
• Knowledge and application of internal policies, specific to each service line
• Knowledge of various state tax laws and how they apply to employees
• Common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations
• Write reports, business correspondence and procedure manuals
• Effectively present information and respond to questions from groups of managers, clients, customers and the general public