Payroll Assistant / Payroll Assistant Trainee – Central Office;

About the role

The Office of Mental Health (OMH) is seeking a Payroll Assistant (Grade 9) or Payroll Assistant Trainee (Non-Status) within the Office of Financial Management, Consolidated Business Office (CBO). The Consolidated Payroll Services Unit (CPSU) processes payroll transactions and provides payroll services for 24 OMH psychiatric facilities, divided into upstate and downstate teams.

Responsibilities

• Process all basic salary payroll transactions, including direct deposits, deductions, taxes, miscellaneous payments, and related materials for OMH employees at designated facilities within established Office of the State Comptroller (OSC) deadlines.
• Conduct pre-audits and post-audits of payroll transactions, additional payments, and deductions.
• Maintain accurate and complete records of payroll transactions and payments for each assigned facility.
• Communicate verbally and in writing with facility payroll contacts, OSC personnel, Central Transaction Unit personnel, and others to relay payroll processing information or resolve problems.
• Provide customer service to facility liaisons regarding changes to miscellaneous payments, taxes, direct deposits, and/or deductions.
• Keep supervisors informed of the status of payroll practices for assigned facilities.
• Complete verification of employment forms received from various vendors according to strict deadlines.
• Assist payroll supervisors with special payment processing.

Requirements

Minimum qualifications vary by appointment type:

• Payroll Assistant Trainee (1-year traineeship, G-6 leading to G-9): No minimum education or experience requirements.
• Payroll Assistant, G-9: One year of payroll experience, including computing time worked, salaries, and deductions.
• Transfer Opportunity: Candidates must have permanent status as a Payroll Assistant, Grade 9, and be eligible for lateral transfer, or be eligible for transfer via Section 70.1 of the Civil Service Law.

Pay

Salary for candidates appointed to Payroll Assistant, SG-9 is as listed in the posting. For Payroll Assistant Trainee, the starting salary is $36,232 (or based on the candidate’s current New York State salary at the time of hire).

Schedule

Specific scheduled hours and telecommuting availability will be discussed during the interview process. Employees may request telecommuting approval through management, subject to operational needs and Agency Telecommuting Program Guidelines.

Additional Information

This position is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). It may be filled via a non-competitive appointment, meaning no examination is required if minimum qualifications are met. Employees hired under NY HELPS may later have their status converted to competitive without further examination, granting full rights and privileges of competitive-class employees.

The Consolidated Business Office is located at 75 New Scotland Avenue, Albany, New York, with free parking available across the street.

OMH is committed to diversity, inclusion, and supporting underserved communities. Applicants with lived mental health experience are encouraged to apply.