Payroll Assistant

Our client provides payroll and accounting operations support to a variety of clients, addressing challenges in accurate and timely payroll processing while maintaining compliance, confidentiality, and data integrity when handling employee and financial information.

About the Opportunity

The Payroll Assistant supports day-to-day payroll operations through data entry, recordkeeping, administrative support, and payroll preparation. This entry-level position helps maintain accurate payroll information, meet processing deadlines, and support clients under the guidance of experienced payroll professionals.

Responsibilities

• Assist with preparing client payrolls on weekly, biweekly, semimonthly, and monthly schedules
• Collect and organize employee hours, payroll changes, reimbursements, bonuses, commissions, and related information
• Enter payroll and employee data into payroll systems according to established procedures
• Review timesheets and payroll documentation for completeness, accuracy, and consistency
• Maintain organized digital payroll files and supporting documentation
• Enter new hires, terminations, direct deposit information, deductions, and other payroll changes
• Manage payroll calendars, checklists, and processing deadlines
• Prepare payroll reports and supporting documentation
• Assist with basic payroll reconciliations and research payroll discrepancies
• Communicate with team members regarding missing or incomplete payroll information
• Support client payroll communications under the direction of senior team members
• Assist with quarterly and year-end payroll documentation and reporting
• Maintain strict confidentiality of employee, client, payroll, tax, and financial information
• Follow established payroll procedures, checklists, and quality-control requirements
• Provide administrative support to payroll, bookkeeping, and accounting teams
• Perform additional payroll and administrative duties as assigned

Requirements

• Strong attention to detail and commitment to accuracy
• Excellent organizational and time-management skills
• Ability to follow established procedures and meet deadlines
• Proficiency with Microsoft Office Suite or willingness to develop proficiency
• Basic spreadsheet and data-entry skills
• Effective verbal and written communication skills
• Ability to appropriately handle confidential information
• Willingness to learn payroll and accounting processes
• Ability to accept feedback and make corrections as needed
• Dependable and professional work habits
• Ability to work independently in a remote environment while maintaining consistent communication

Preferred Qualifications

• Previous administrative, payroll, bookkeeping, accounting, or customer service experience
• Experience with Microsoft Excel and payroll or accounting software
• Basic understanding of payroll, bookkeeping, or accounting concepts
• Experience handling confidential employee or financial information
• Relevant coursework, training, or professional certification

Pay

Hourly pay range of $18.00–$22.00, based on experience.