Payroll Assistant

Position Information

The purpose of this position is to provide assistance and support to the Payroll Department with daily operations. This is accomplished by assisting employees with concerns and questions; engaging in written and oral communications; providing assistance to other departments regarding payroll issues; filing and maintaining payroll records; scanning and creating electronic records; assisting Payroll staff with various job duties. Other duties may include assisting with verifying, calculating, and inputting various payroll data; balancing and running actual payrolls; preparing and completing various reports, and assisting with other duties as assigned.

Minimum Qualifications: Three (3) years of payroll experience.

Required Job Knowledge, Skills, Abilities: Microsoft Excel, Word, Access, and Outlook Use of scanner to create electronic records Knowledge of records retention

Preferred Qualifications: IRS forms Knowledge of Payroll Taxes Knowledge of Ellucian Colleague

Special Instructions to Applicants: This is a security-sensitive position. Employment resulting from this advertisement is subject to federal laws that require the verification of identity and the legal right to work in the United States. Employment is contingent upon the successful completion of a criminal background and reference checks. The College reserves the right to cancel or extend all recruitment actions. Del Mar College is an Equal Opportunity employer. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Our Culture: Del Mar College is committed to fostering a culture aligned with The Viking Way, which emphasizes respect, integrity, collaboration, accountability, and a commitment to excellence. Employees are expected to contribute to a positive work environment by demonstrating professionalism, supporting colleagues and students, and engaging in continuous learning and development. In support of the College’s Strategic Plan 2024–2029, Guiding Star III: Cultivate, all employees are encouraged to actively participate in opportunities that promote personal and professional growth, advance a culture of belonging, and strengthen the College’s ability to serve its students and community.

Job Duties

• Book or electronically file payroll adjustments, payroll reports, adjunct/overload sheets, and stipend documents;
• File and/or create electronic payroll records for employee payroll files;
• Create and maintain electronic payroll registers for records management/retention files.

• Time stamp, separate, and distribute payroll documents to appropriate staff;
• Assist in balancing, verifying, calculating actual payrolls;
• Inputting payroll data and generating payroll reports;
• Aid in entering employee information into Colleague.

• Engage in written and/or oral communication with employees, department personnel, and outside vendors;
• Answer payroll questions via telephone;
• Direct walk-ins to appropriate area to answer questions and/or concerns;
• Create documents, make copies, fax documents;
• Respond to payroll e-mails;
• Pick up and drop off department mail.

• Aid Payroll staff with other department duties and deadlines. Other duties as assigned by supervisor.

Supplemental Questions

Do you have three (3) years of payroll experience?

• Yes, I do have the required experience.
• No, I do not have the required experience.

Applicant Documents

• Resume
• Letter of Interest
• List of Professional References
• Certification(s)