Payroll & AR Specialist

Overall Job Summary

The Payroll and Accounts Receivable Specialist supports key finance and accounting functions, including payroll processing, accounts receivable, collections, and selected general ledger activities. This role ensures accurate and timely payroll administration, effective collection of customer payments, accurate accounts receivable records, and proper reconciliation of payroll-related accounting activity.

Responsibilities

• Inputs invoices into online customer payment systems.
• Processes manual credit card charges and refunds as needed.
• Provides customer receipts, statements, and payment information as requested.
• Safeguards and manages accounts receivable records and documentation.
• Maintains the accounts receivable inbox and responds professionally to customer inquiries.
• Supervises and monitors automated collection emails.
• Collects payment on past due invoices through appropriate follow-up and communication.
• Maintains accurate notes regarding collection activity and customer payment status.
• Escalates collection issues or unusual account activity as appropriate.
• Ensures accurate employee setup within payroll and HRIS systems.
• Reviews and verifies time clock records for accuracy and completeness.
• Processes payroll in a timely and accurate manner in accordance with company procedures and applicable requirements.
• Prepares final checks and final pay statements as needed.
• Maintains accurate payroll files, records, and supporting documentation.
• Serves as a liaison for the annual workers’ compensation audit.
• Serves as a liaison for the annual 401(k) audit.
• Handles payroll-related information with discretion and confidentiality.
• Enters payroll journal entries.
• Records monthly employer HSA contributions.
• Reviews monthly commissions and bonuses for accuracy and completeness.
• Reconciles payroll-related accrued expenses.
• Supports other finance and accounting projects or tasks as assigned.

Qualifications

• Payroll certification, strongly preferred.
• Strong foundational knowledge of payroll processes and practices (including CA).
• Experience with Rippling payroll, strongly preferred.
• Understanding of basic accounting principles.
• Experience with accounts receivable, collections, or related accounting functions preferred.
• Proficiency with Microsoft Outlook, Excel, Word, HRIS/payroll systems, and Adobe Acrobat.
• Strong attention to detail and accuracy.
• Able to manage confidential and sensitive information appropriately.
• Strong organizational and time management skills.
• Effective written and verbal communication skills.
• Able to work independently in a fully remote environment.
• Able to manage multiple priorities and meet recurring deadlines.