Payroll and Leaves Coordinator - JOB ID# 14302

Position Summary

The Payroll and Leaves Coordinator III is responsible for coordinating and maintaining accurate employee timekeeping records and supporting payroll processing activities at the site level.

Duties/Responsibilities

• Oversee department workflows, ensuring efficiency and alignment with organizational goals.
• Develop, implement, and refine standard operating procedures for consistency and compliance.
• Support and specialize in a specific set of tasks, responsibilities, or projects.
• Supervise, train, and mentor staff.
• Conduct performance evaluations, provide feedback, and collaboratively develop goals with staff.
• Cover biweekly payroll for all assigned employees, ensuring timely, accurate, and compliant payroll administration in accordance with organizational policies, collective bargaining agreements, and applicable federal and state regulations.
• Maintain and audit employee payroll records, entering, reviewing, and updating payroll and personnel data to ensure the integrity, accuracy, and completeness of payroll information.
• Manage employee leave administration, including tracking leaves of absence, workers' compensation-related absences, and associated medical appointments; ensure accurate timekeeping, coding, documentation, and reporting.
• Partner closely with the Staffing Coordinator and school leadership to monitor attendance trends, communicate staffing needs, and support daily operational coverage requirements.
• Reconcile employee leave balances and payroll data by accurately managing information between Munis, TimeClock Plus, and other applicable systems, identifying discrepancies and implementing timely corrections.
• Develop, document, and maintain standardized operating procedures for payroll processing, leave administration, workers' compensation tracking, and related business processes to ensure consistency, compliance, and operational efficiency.
• Serve as the primary school-based liaison to Human Resources/Payroll, facilitating effective communication and resolution of employee inquiries related to payroll, benefits, leave administration, and timekeeping.
• Prepare, analyze, and distribute payroll, attendance, and leave reports; verify data accuracy; identify trends or discrepancies; and provide information to support informed decision-making.
• Deliver high-quality, responsive customer service to employees by addressing payroll questions clearly, resolving issues promptly, and ensuring a positive and professional experience.
• Maintain confidentiality and follow established payroll procedures and timelines.
• Ensure processes align with evolving business needs and best practices.
• Comply with all company policies and procedures.

Qualifications

• Associate's Degree (AA) or equivalent from two-year college or technical school, or more than five years related experience and/or training, or equivalent combination of education and experience.

Travel Requirements

Minimal travel to schools, programs and/or trainings.

Physical Demands & Work Environment

• Standing (occasionally, less than 1/3)
• Walking (occasionally, less than 1/3)
• Sitting (continually, more than 2/3)
• Reach with hands and arms (occasionally, less than 1/3)
• Climbing or balancing (occasionally, less than 1/3)
• Stoop, kneel, crouch or crawl (occasionally, less than 1/3)
• Ability to work outdoors (occasionally, less than 1/3)

Benefits

• Group Health Insurance Plans
• Basic & Supplemental Life Insurance
• Long Term Disability & Short Term Disability options
• 403(b) Retirement Savings Plan with Employer Matching Contribution if applicable
• Flexible Spending Account Pre-Tax Savings for Health Care, Dependent Care, and Limited Purpose Post Deductible (if contributing to an HSA)
• Comprehensive benefit time package
• Employee Assistance Program
• Bereavement time & Religious Holidays
• Credit Union Access
• Tuition Reimbursement Program
• Employee Network Groups
• Access to professional learning opportunities with two fully paid courses through CREC University each year, empowering you to expand your skills and advance your career!
• Based on terms and conditions during your employment, specific to your job classification and collective bargaining agreement.