Payroll and Labor Management Specialist

We need to output HTML fragment with sections: About the role? Actually we have Company Description, Hotel Overview, Job Description (Job Summary, Summary Of Responsibilities), Qualifications, Additional Information (What will you bring...), Benefits, Our Values etc. We must use

for section headings: e.g., About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. But we should only include sections when posting has real specific content. We need to map content to these headings. We have: - Company Description (maybe "About the role"? Actually "About the role" is generic; but we have Company Description and Hotel Overview. Could be "About the role" or "About the company". The instruction says use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can use those exact headings if content matches. We have responsibilities (Summary Of Responsibilities). Qualifications (Qualifications). Benefits (Benefits). Skills maybe from qualifications? Could embed skills under Qualifications or separate Skills section. Pay and Schedule not present, so omit. We also have Additional Information (What will you bring...). Could be "About the role"? Or maybe "Responsibilities"? Not exactly. Could be "About the role" as a brief description of role expectations. The job summary is under Job Description: Job Summary: The Payroll and Labor Management Specialist is responsible for managing Accounts Payable processes alongside the hotel’s daily cash handling operations. That could be "About the role". So we can put that under

About the role

with a

. Responsibilities: we have a long list of responsibilities. Use

• . Qualifications: list bullet points. Skills: maybe we can extract from qualifications: proficiency in accounting systems, MS Excel, POS, PMS, integrity, attention to detail, organizational skills, problem-solving, communication. Could make a Skills section. Benefits: we have Benefits section with bullet list. We must not include boilerplate like EEO, etc. Remove "Our Values" maybe not a standard heading; but could be included? The instruction says only include sections when posting has real specific content for it. Our Values is specific content, but not among the example headings. Should we include? The instruction says use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but suggests using those. Safer to stick to those headings. Our Values could be omitted or maybe put under "About the role"? Probably omit as not required. We must preserve ALL substantive information; do not invent or summarize away detail. So we need to include all details from responsibilities, qualifications, benefits, etc. If we omit Our Values, we lose that info. But maybe we can incorporate it into a section like "About the role" or "Qualifications"? Not ideal. However instruction: "Prefer a few substantive sections over many thin ones." Could we add a section "Our Values" as

  Our Values

  ? The instruction didn't forbid other headings, just gave examples. It says use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). That implies we should use those headings for those types of content, but we could also use other headings if needed? It says "Use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It doesn't say we cannot use other headings, but the examples are those. Safer to stick to those. However we risk losing substantive info (Our Values). But maybe we can incorporate Our Values into a

  under Benefits or About the role? The instruction says preserve ALL substantive information; do NOT invent or summarize away detail. If we embed Our Values into a paragraph under Benefits, that's still preserving it, not summarizing away. It's okay as long as we don't lose detail. We can add a paragraph after Benefits listing the values. Similarly, "Additional Information What will you bring to this role?" could be placed under About the role as a paragraph. Thus sections: About the role (contains Job Summary + What you bring). Responsibilities (list). Qualifications (list). Skills (list). Benefits (list + values paragraph). No Pay or Schedule. We must not repeat job title as heading. Not include Job ID etc. We must output only HTML fragment. Let's craft. First, About the role:

  About the role

  Job Summary: The Payroll and Labor Management Specialist is responsible for managing Accounts Payable processes alongside the hotel’s daily cash handling operations. This includes processing vendor invoices, preparing payments, reconciling daily revenue deposits, and maintaining strict control over house banks, petty cash, and cash recycling operations. The role ensures accuracy, transparency, and full compliance with internal controls and audit requirements.

  What you will bring to this role: Embrace the Fairmont brand promise and luxury in your role and in all your interactions. Foster an inclusive environment where every individual feels valued and respected. Create an environment where colleagues are empowered, supported and recognized. Drive top performance to achieve exceptional results.

  Responsibilities:

  Responsibilities

  • Receive, review, and process all vendor invoices, ensuring accuracy and completeness through three-way matching (purchase order, invoice, and receiving documentation) via Birchstreet application.
  • Coordinate timely and accurate payment processing via check, ACH, or wire transfer in accordance with company policies.
  • Reconcile vendor statements, resolve discrepancies, and respond to supplier inquiries in a professional manner.
  • Maintain organized and ready audit records of all Accounts Payable transactions and supporting documentation.
  • Ensure all disbursements are properly authorized and in compliance with internal control requirements.
  • Collect, verify, and process daily remittance envelopes, ensuring all cash, checks, and card receipts are properly accounted for.
  • Prepare, balance, and secure daily bank deposits in accordance with hotel procedures and audit requirements.
  • Maintain strict custody and control of all cash assets, ensuring compliance with treasury and cash handling procedures.
  • Operate and manage the hotel’s cash recycler and cashier systems, ensuring accurate recording and reporting of all transactions.
  • Issue, monitor, and reconcile house banks and cash floats to operational departments, always ensuring accountability.
  • Perform routine and unannounced audits of house banks and cashier tills, investigating and resolving variances promptly.
  • Maintain optimal cash levels within the recycler, coordinating bank change orders and replenishment as required.
  • Administer petty cash funds, ensuring all disbursements are properly authorized, documented, and compliant with policy.
  • Process due-backs, paid-outs, and refunds in line with company and internal requirements.
  • Maintain detailed records and ensure timely reconciliation of all petty cash and paid-out transactions.
  • Perform daily reconciliation of cash activity, including matching cash recycler reports to PMS, POS, and Night Audit records.
  • Prepare and distribute daily and monthly reports, including: General Cashier Report, Over/Short Report, Deposit summaries.
  • Investigate, document, and resolve all cash discrepancies in a timely manner.
  • Maintain clear audit trails (physical and digital) for all transactions to support internal and external audit requirements.
  • Ensure all cash handling, AP, and reconciliation processes align with NCA SOP internal control standards, including segregation of duties and proper approvals.
  • Safeguard company assets by strictly adhering to cash security procedures and documentation requirements.
  • Support internal and external audits by preparing documentation and responding to inquiries.
  • Partner with Front Office, Food & Beverage, and other departments to ensure accurate reporting of revenues and cash handling compliance.
  • Partner with operations team ensuring that they are processing invoices accurately & timely.
  • Assist with Accounts Receivable or billing support as needed, including guest and group inquiries.
  • Provide timely, professional support to internal stakeholders and external vendors.
  Qualifications:

  Qualifications

  • Associate degree in Accounting, Finance, or related field preferred
  • 1–3 years of experience in accounting, accounts payable, or cash handling roles
  • Hospitality experience preferred
  • Proficiency in accounting systems (e.g., Birchstreet, Oracle, Evention, or similar)
  • Strong knowledge of Microsoft Excel and Office applications
  • Experience with POS systems, PMS (Opera preferred), and cash handling systems
  • High level of integrity and accountability when handling cash and sensitive financial information
  • Strong attention to detail and accuracy
  • Excellent organizational and time management skills
  • Strong problem-solving abilities with a proactive approach
  • Effective communication and interpersonal skills
  Skills: Could be derived but maybe we can combine with Qualifications. However we already have Qualifications covering many skill-like items. To avoid duplication, maybe we omit Skills section. But we could still create Skills section listing specific skills: proficiency in accounting systems, MS Excel, POS, PMS, integrity, attention to detail, organizational, problem-solving, communication. However that would duplicate content from Qualifications. The instruction says preserve ALL substantive information; not duplicate? Duplication is okay if it's same info but we risk redundancy. Better to not create Skills if it's just repeating Qualifications. But we could still create Skills with those items, but then we would be repeating. Might be okay but risk of being considered summarizing? Not summarizing, just repeating. However they said prefer a few substantive sections over many thin ones. Adding Skills may be thin. So maybe omit Skills. Benefits:

  Benefits

  • Complimentary upgrades
  • Extended stays
  • Discounted stays across Fairmont & Raffles properties
  • Special dining and wellness discounts
  • Added luxuries to enhance your experience
  • Medical, Dental, and Vision Insurance
  • Paid Time Off and Holiday Pay
  • 401(k) Retirement Savings Plan
  • Employee Assistance Program (EAP)
  • Colleague Dining Program
  • Career Growth and Development Opportunities
  • Recognition and Rewards Programs

  Our Values: Respect – We value the needs, ideas and individuality of others. We treat everyone with fairness and dignity. Excellence – We make genuine connections, and we cherish every opportunity to make the people around us feel special. Belonging – We celebrate our differences. We support each other and we always stand together. Empowerment – We have authority to take initiative and anticipate moments that create unforgettable experiences. Integrity – We build trust through mutual respect and being authentic. Diversity & Inclusion – Fairmont is committed to creating an inclusive environment where diverse talent thrives. We welcome candidates from all backgrounds to join our team.

  We must not include boilerplate like EEO guidelines etc. We omitted that. Check we didn't miss any substantive info: Company Description and Hotel Overview: we omitted those. That's substantive info about company and hotel. We need to preserve ALL substantive information. So we must include company description and hotel overview somewhere. Could be under About the role? Or maybe a separate section "About the company". But we only have allowed headings; we could add a section "About the role" but also include company description there. However About the role is supposed to be about the role, not company. But we can still include company description there as part of context