Payroll and Benefits Partner

About the role

The Seattle Colleges District is seeking a Payroll and Benefits Partner in the Human Resources department. The salary range for this position is $63,144 to $84,864 annually (depending on experience).

Responsibilities

• Serves as team/project leader in the Payroll department; serves as project leader in special assignments.
• Holds primary responsibility for all data entry in the HRIS system, engaging senior Payroll and Human Resources staff as needed.
• Responds to inquiries and provides information about Payroll and Benefits and Human Resources rules, policies, regulations or procedures within functional area(s) such as employment examination requirements, benefits eligibility criteria, calculation, and program offerings, classification, compensation, leave rules and procedures; and employee relations.
• Leads response to complex department email and service tickets.
• Conducts surveys of other employers' practices such as wages, benefits, human resource policies and programs, and participates in implementing revisions to human resource programs.
• Identifies and recommends training topics and resources; develops and provides presentations and training programs regarding Payroll and Benefits functions and procedures.
• Assists Human Resources staff in administering a variety of human resource functions such as employment examinations, employee training and orientation, salary surveys, benefits enrollment and temporary appointments.
• Analyzes and summarizes data and prepares reports using computerized and/or manual systems; enters and/or retrieves data and coordinates the maintenance of computerized Human Resources information or other recordkeeping systems; verifies accuracy of records and documents adjustments; maintains confidential records.
• Compiles data and prepares reports, statistics and statistical summaries, narrative summaries or graphic representations of data; prepares correspondence and spreadsheets; may analyze and prepare organizational structure charts of departments for all of Seattle Colleges.
• Analyzes, interprets, explains, and applies Payroll and Benefits and Human Resources rules, policies, regulations or procedures.
• Reviews and ensures the accuracy and completeness of Payroll and Benefits and Human Resources documents such as leave and salary records, benefits enrollment or claim forms and employee data forms.
• Assists in developing and implementing Human Resources procedures; recommends changes in procedures or rules to facilitate effectiveness across Seattle Colleges.
• Receives, reviews, ensures the accuracy and completeness of, compiles and/or maintains Human Resources data, documents and records such as leave and salary records and employee data forms.
• Manages confidential employee information and records in accordance with local, State and Federal laws such as, FERPA, HIPAA and State Retention Schedule.
• May support responses to complex employment verification and other employee info requests from employees or members of the public; provides or verifies requested information.
• May support responses to complex unemployment, workers' compensation and/or group insurance claims.
• May conduct job analyses to identify position requirements; develop or modify examinations and establish rating criteria; participates in the interview process; evaluates and refers candidates; advises management regarding requirements and options.
• May analyze and recommend allocation of positions; analyzes and recommends changes to classifications and salaries.
• May participate in employment and recruitment activities such as conducting screening interviews, administering and scoring employment examinations, notifying applicants of examination results, certifying candidates for vacancies, and other HR and Payroll activities.
• May direct the work of others.

Qualifications

• Four or more years of office experience including at least six months of experience in a human resource or related setting, OR, Equivalent education/experience.
• Two or more years of experience with payroll processing, including managing end-to-end payroll and cycles.
• Experience administering employee benefits (health, dental, vision, retirement plans, leave programs).
• Experience using Human Resources Information Systems (HRIS) or similar enterprise systems for data entry, reporting, and record maintenance; experience with payroll systems and benefits administration tools.
• Proficiency in Microsoft Excel, including data analysis, reporting, and use of formulas (e.g., pivot tables, VLOOKUP/XLOOKUP, or equivalent functions); Knowledge of federal, state, and local wage laws (e.g., FLSA, tax withholding rules, etc.).
• Experience ensuring payroll accuracy and compliance with audits and reporting requirements.
• High attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.