Payroll Administrator - Madison, WI

About the role

At WP Beverages, we're more than a manufacturer. We're the force behind some of the most recognized beverage brands in the country, including Pepsi-Cola, Mountain Dew, Lipton Iced Tea, Aquafina, Klarbrunn, Vita Ice, and Bubbl'r. Unlike many manufacturing organizations focused solely on cost and profit, we take a broader view of success. We are committed to creating long-term shareholder value through operational excellence, innovation, strategic growth, and a culture that values and develops our people. The Payroll Administrator is responsible for processing payroll for a multi-state workforce of hourly and salaried employees. Reporting to the Payroll Lead, this role carries out the day-to-day work of the payroll cycle, including timekeeping review, payroll processing, employee payroll records, reconciliations, and payroll tax and compliance support, and serves as a first point of contact for employees and location leadership on pay-related questions. Team members enjoy a hybrid work arrangement that balances collaboration and flexibility, working onsite four days per week and remotely one day per week. Our ideal candidate combines solid technical payroll knowledge with a service-oriented approach and a high degree of accuracy. This individual will work closely with Human Resources, Finance, Benefits, and Operations to ensure payroll and related employee administration processes are accurate, compliant, efficient, and employee-focused.

Responsibilities

• Process payroll on a recurring cycle for hourly and salaried employees across multiple states and locations.
• Calculate and verify wages, overtime, shift premiums, bonuses, commissions, garnishments, deductions, and benefit withholdings.
• Review timekeeping data each cycle, resolve missing punches and exceptions with location supervisors, and confirm hours before payroll close.
• Enter and maintain employee payroll records, including new hires, terminations, pay rate changes, tax elections, and direct deposit information.
• Complete payroll reconciliations, audit reports, and validation checks each cycle, and correct discrepancies before transmission.
• Apply federal, state, and local payroll tax requirements and wage and hour rules to daily processing, escalating questions that fall outside established guidance.
• Process garnishment orders, unemployment claims, and employment and wage verification requests within required timeframes.
• Support year-end payroll activities, including W-2