Payroll Administrator

Stantec is a global design and consulting firm committed to creating sustainable, innovative solutions across infrastructure, building, environmental services, and energy. With a diverse team of leading professionals, we foster a culture of collaboration, inclusivity, and continuous improvement, enabling our business to excel while delivering exceptional value to clients and communities worldwide.

About the role

We are seeking a detail-oriented and proactive Payroll Administrator to join our U.S. Payroll team. In this role, you will report directly to the Payroll Manager and play a vital part in ensuring our employees across multiple states are paid accurately and punctually. This position offers an excellent opportunity for professionals with strong analytical, organizational, and customer service skills to contribute to a dynamic, fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Minimum of 3 years of payroll processing experience or an equivalent combination of post-secondary education and relevant payroll experience.
• Experience processing payroll using automated payroll and timekeeping systems.
• Knowledge of multi-state payroll processing and compliance with federal, state, and local payroll laws.
• Working knowledge of the Fair Labor Standards Act (FLSA) and other applicable regulations.
• Experience with Prevailing Wage and Certified Payroll is preferred.
• Payroll certification such as Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) is preferred.
• Proficiency in Microsoft Office applications, particularly Excel, at an intermediate to advanced level.
• Experience with enterprise payroll systems like Oracle HRMS, Oracle Time & Labor, or similar platforms is preferred.
• Reside in Arizona, as this is a remote position.

Responsibilities

• Process payroll transactions including employee direct deposits, tax updates, and payroll data changes, ensuring accuracy and compliance.
• Audit payroll reports and data entry to identify discrepancies and resolve issues prior to payroll processing.
• Research and respond to employee payroll inquiries, providing timely and professional assistance.
• Manage the Payroll Manual Timecard inbox, review requests for completeness, and enter approved manual timecard corrections.
• Prepare, process, and distribute manual payroll checks, reversals, and payroll adjustments as needed.
• Provide backup support for Certified Payroll and Prevailing Wage administration tasks.
• Maintain accurate payroll records through diligent data entry, document management, and filing systems.
• Assist with payroll balancing, reconciliation, and quality control activities to ensure data integrity.
• Develop and update payroll documentation, standard operating procedures, and process workflows to promote operational consistency.
• Collaborate with Human Resources, Benefits, Finance, and other departments to resolve payroll-related questions and ensure seamless processing.
• Support payroll process improvements by contributing to the enhancement of procedures and operational efficiency initiatives.
• Perform additional payroll and administrative duties as assigned to support team objectives.

Benefits

• Competitive salary and comprehensive benefits package.
• Flexible remote work environment.
• Opportunities for professional development and certification support.
• Inclusive and collaborative company culture.
• Health, dental, and vision insurance options.
• Retirement savings plans.
• Paid time off and holiday leave.
• Work-life balance initiatives.