Payroll Administrator

About the Role

Optima Office is a female-owned company providing outsourced accounting, CFO, COO, and HR support to over 300 clients across the United States, primarily on the West Coast. We were voted a Best Place to Work and one of the fastest-growing companies in San Diego. Our motto is "Happy Staff = Happy Clients," and half of company profits are paid out as bonuses to the team.

What to Expect

• Flexibility – paired with clients that allow you to work the hours you prefer
• Work/Life Balance – we believe a healthy balance is beneficial for both consultants and clients
• You Come First – career development program with a robust training platform
• Purpose Driven – partnering with like-minded clients whose values align with ours

Responsibilities

• Oversee and manage payroll processing, ensuring accuracy, timeliness, and compliance with federal, state, and local regulations
• Manage payroll processes, tax filings, and wage garnishments
• Maintain HRIS and payroll systems; ensure data integrity and reporting accuracy
• Process full cycle weekly, bi-weekly, and semi-monthly payroll
• Implement best practices for new hires, terminations, benefits, benefit billing, LOAs, 401K, and loans
• Onboard new hires, assist with new hire paperwork, verify documentation, and process terminations
• Maintain vacation/sick accruals, print checks, submit HSA contributions, process VOE's, maintain EDD correspondence, and reconcile benefit billing
• Other duties as assigned

Qualifications

• 5+ years of experience processing payroll, including implementation of payroll systems, setting up payroll in platforms (earnings, accruals, deductions, taxation, departments), processing payroll tax return amendments, and managing payroll benefit deductions (401(k), FSA)
• Active Payroll Certification (CPP) from an accredited institution
• Solid understanding of payroll taxes, labor laws, and out-of-state payroll implications
• Expert knowledge of CA and Federal wage and hour and pay regulations
• Advanced Excel skills and tech savvy
• Strong personnel management collaboration, communication, time management, and organizational skills
• Dedicated to continuous learning and staying up to date on payroll systems and compliance
• Ability to work in a fast-paced environment, multi-task, and manage projects on strict deadlines
• Excellent customer service skills
• High degree of discretion, integrity, professionalism, and accountability
• Strong ability to work well with others in a collaborative, respectful manner
• Consistent, punctual, and regular attendance
• Professional image and demeanor

Preferred Qualifications

• 5+ years of experience processing payroll for larger companies of 30+ employees
• 5+ years of experience with multiple platforms such as ADP, Paychex, Rippling, Paylocity & QuickBooks
• Experience with ACA reporting

Pay & Schedule

• Hybrid part-time position requiring 3 days in the San Diego office
• Pay: $55–$60/hour

Benefits

• Remote work option available
• Competitive pay with revenue sharing for salaried individuals
• Peer-to-peer recognition program (Bonusly)
• Mentorship program
• Happy hours and company events