Payroll Administrator

About the role

We are looking for a Payroll Administrator to join a detail-focused services team in a contract-to-permanent capacity. This role focuses on processing payroll information accurately, coordinating payroll submissions with external providers, and supporting clients with timely responses to payroll-related questions. The ideal candidate brings strong attention to detail, confidence working with payroll documentation, and a service-oriented approach to handling sensitive financial records.

Responsibilities

• Collect, review, and organize payroll information received from clients to ensure records are complete and accurate before processing.
• Enter payroll data into designated systems with a high level of precision while maintaining confidentiality of employee and company information.
• Prepare payroll files and submit required information to the external payroll vendor within established deadlines.
• Support the administration of year-end payroll documents, including W-2 and 1099 form preparation and distribution activities.
• Assist with payroll tax-related documentation and help ensure filings and statements are completed in accordance with applicable requirements.
• Respond to client payroll inquiries promptly, providing clear and attentive customer service throughout the payroll cycle.
• Verify payroll details such as earnings, deductions, and payment information to help reduce discrepancies and processing delays.

Requirements

• Experience working in payroll administration, payroll processing, or a closely related finance or accounting support role.
• Proficiency with automated payroll systems and familiarity with paycheck processing procedures.
• Working knowledge of Paychex or similar payroll platforms used to manage employee payment data.
• Understanding of W-2 forms, 1099 reporting, payroll taxes, and related payroll documentation.
• Strong data entry skills with close attention to accuracy, deadlines, and confidentiality standards.
• Ability to communicate effectively with clients and provide dependable customer support in a detail-oriented environment.

Qualifications

• Background working with a CPA firm or supporting accounting-related payroll functions is preferred.

Benefits

• Medical, vision, dental, and life and disability insurance
• Company 401(k) plan