Payroll Administrator

About the role

We are looking for a Payroll Administrator to manage accurate and timely payroll operations for a growing multi-company environment in Fort Wayne, Indiana. This role is ideal for someone who is confident handling end-to-end payroll activities, navigating multi-state requirements, and improving consistency across payroll processes. The successful candidate will bring strong attention to detail, sound judgment, and practical experience using Paylocity in a fast-paced setting.

Responsibilities

• Process complete payroll cycles for multiple companies while ensuring accuracy, timeliness, and compliance with applicable policies and regulations.
• Administer payroll for employees working in more than one state, applying correct tax withholdings, deductions, and reporting requirements.
• Review payroll data for completeness and resolve discrepancies related to hours, earnings, benefits, garnishments, and other adjustments before final submission.
• Maintain payroll records and supporting documentation in an organized manner to support audits, reporting needs, and internal controls.
• Use Paylocity to support standardized payroll practices across the organization and help drive consistent system usage where appropriate.
• Partner with internal stakeholders to answer payroll-related questions and provide clear guidance on pay calculations, deductions, and payroll timelines.
• Prepare payroll reports and summaries for leadership, finance, and other business partners as needed.
• Monitor payroll activities to identify opportunities for process improvement while preserving accuracy and confidentiality.

Requirements

• Proven experience managing full-cycle payroll from data review through final processing and post-payroll reconciliation.
• Hands-on background administering payroll for organizations with approximately 101 to 500 employees.
• Working knowledge of multi-state payroll regulations, tax requirements, and related compliance obligations.
• Experience processing payroll for more than one company or business entity is strongly preferred.
• Proficiency with Paylocity and the ability to use the platform effectively in day-to-day payroll administration.
• Strong numerical accuracy, problem-solving ability, and attention to confidential information.
• Effective communication skills and the ability to collaborate with employees, managers, and internal departments.