Payroll Administrator

About the role

As a Payroll Administrator, you will play a critical role in ensuring employees are paid accurately and on time in UKG Pro. You'll oversee semi-monthly payroll processing, maintain timekeeping records, resolve payroll discrepancies, and partner with the HR and Finance teams to support a seamless payroll experience across Sono Bello's nationwide network of clinics and corporate teams. This position is based on-site in the Greater Seattle Area.

Responsibilities

• Process end-to-end payroll using UKG Pro (formerly UltiPro), including payroll administration, timekeeping, reporting, employee data maintenance, and payroll audits.
• Enter, maintain, and/or process information in the payroll system, such as employee’s hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, garnishments, final pay calculations, new hire calculations, timesheet exceptions, and other payroll information.
• Ensure proper processing of payroll deductions for statutory taxes, benefits, and other deductions.
• Ensure payroll processing complies with local, state, and federal laws and adheres to company policy and procedures.
• Create payroll journal entries for accounting upload.
• Issue off-cycle checks for final termination pay and other off-cycle payments as required.
• Submit and reconcile HSA deposits with a third-party vendor.
• Manage the payroll inbox and resolve payroll inquiries.
• Set up and run various reports as required.
• Update payroll procedures documents.
• Continuously assess and improve payroll processes and procedures to enhance efficiency and accuracy.
• Implement best practices to streamline workflow.
• Lead, support, and assist with special projects, optimization initiatives, system implementations, and ad hoc analyses.
• Perform other duties as assigned.

Requirements

• Associate’s or Bachelor’s degree in accounting or a related field of study.
• Minimum of two years’ experience with multi-state, end-to-end payroll processing in a large organization.
• Experience with UKG and/or ADP.
• Intermediate to advanced Excel skills, including data filtering, tables, and VLOOKUP.

Skills

• Excellent organizational skills and attention to detail.
• Strong ability to maintain confidentiality.
• Ability to multi-task and meet strict deadlines.
• Strong communication skills.
• Critical thinking and problem-solving skills.

Pay

This is a non-exempt position with an hourly range of $37.00–$40.85, depending on experience. Pay may vary by location, and actual compensation depends on factors like qualifications, experience, skills, and business needs.

Benefits

• Medical, dental, and vision insurance.
• Life insurance.
• 401(k) with company match.
• Employee Assistance Program (EAP).
• Paid time off (PTO) and paid holidays.

Benefits eligibility may vary based on employment status.

Schedule

This is a full-time, hybrid position.