Payroll Administrator

About the role

We are seeking a detail-oriented Payroll Administrator to support accurate and timely payroll processing for our client's organization. This role is responsible for maintaining payroll records, ensuring compliance with company policies and applicable regulations, and assisting employees with payroll-related questions.

Key Responsibilities

• Process weekly, biweekly, or semimonthly payroll accurately and on time
• Maintain employee payroll records, including earnings, deductions, tax information, and direct deposit details
• Review timesheets, wage calculations, and payroll adjustments for accuracy
• Ensure compliance with federal, state, and local payroll regulations
• Respond to employee inquiries regarding pay, deductions, taxes, and time reporting
• Reconcile payroll reports and assist with month-end and year-end activities
• Coordinate with HR and accounting teams on new hires, terminations, benefits deductions, and payroll changes
• Support audits and prepare payroll documentation as needed

Qualifications

• 2+ years of payroll processing or payroll administration experience
• Knowledge of payroll systems and timekeeping software
• Understanding of payroll laws, tax withholding, and compliance requirements
• Strong attention to detail and high level of accuracy
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Excellent communication and problem-solving skills
• Associate's or bachelor's degree in accounting, finance, human resources, or related field preferred
• Proven experience processing payroll in a detail-focused business environment
• Hands-on knowledge of full-cycle payroll administration, including validation, reconciliation, and final processing
• Experience supporting multi-state payroll for a mid-sized or large employee population
• Ability to work independently and manage responsibilities effectively in a small-team environment
• Familiarity with ADP Workforce Now or comparable payroll systems is preferred
• Prior experience with payroll audits, HRIS record review, or related data-quality tasks is beneficial