Payroll Administrator

Responsibilities

• Manage the complete weekly payroll cycle for union and non-union employees, ensuring hours, earnings, deductions, and disbursements are processed accurately and on schedule.
• Prepare payroll payments through direct deposit and manual checks while maintaining detailed and organized payroll documentation.
• Administer certified payroll reporting for public and prevailing wage projects, including required apprentice documentation and compliance submissions.
• Calculate and remit payroll taxes, withholdings, garnishments, child support orders, and tax levies in accordance with applicable regulations.
• Track employee balances for vacation, sick time, and personal leave and keep related records current.
• Produce monthly union benefit reports and confirm contributions are calculated and submitted correctly.
• Monitor benefit-related payroll items such as 401(k) contributions and health insurance accruals to support accurate deductions and employer payments.
• Compile required workforce and employment reporting, including monthly new employee submissions, while supporting audit readiness and labor cost accuracy.

Requirements

• Hands-on experience managing full-cycle payroll from data entry through final distribution and reporting.
• Background in construction payroll with practical knowledge of union payroll administration and prevailing wage requirements.
• Ability to prepare certified payroll reports accurately for publicly funded or compliance-driven projects.
• Working knowledge of payroll tax processing, employee deductions, and statutory withholdings, including garnishments.
• Experience using payroll platforms such as ADP Workforce Now and Foundation Software.
• Familiarity with multi-state payroll environments and payroll processes for workforces ranging from approximately 101 to 500 employees.
• Strong attention to detail, sound judgment with confidential information, and the ability to meet recurring weekly deadlines.

Qualifications

• High school diploma or equivalent.
• At least 2 years of relevant experience in payroll administration.
• Knowledge of federal and state payroll laws and regulations.
• Proficiency in Microsoft Office Suite, particularly Excel.

Skills

• Payroll Administration
• Construction Payroll
• Prevailing Wage Compliance
• Certified Payroll Reporting
• Payroll Tax Processing
• Microsoft Office Suite

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance
• Disability Insurance
• 401(k) Plan

Pay

The salary range for this position is $32/hr to $35/hr.

Schedule

This is a Contract position located in Calumet Park, Illinois.