Payroll Administrator

Full‑time position.

About the role

Granules Pharmaceuticals Inc. (GPI), a subsidiary of Granules India LTD, is the 10th fastest‑growing generic pharma company in the US. With sites in Chantilly and Manassas, Virginia, GPI handles R&D, manufacturing, and packaging of a wide range of dosage forms, including pulsatile drug release, orally disintegrating modified‑release tablets, modified‑release suspensions, and abuse‑deterrent controlled‑substance technologies. The Payroll Administrator is responsible for accurate preparation, documentation, distribution, and reconciliation of payroll and the administration of the payroll system, supporting compliance, tax reporting, HRIS administration, timekeeping, leave tracking, and employee payroll support.

Responsibilities

• Payroll Administration: Process payroll for all North American locations on schedule; collect, review, and validate payroll data (hours, overtime, bonuses, leave balances, etc.); calculate wages, deductions, taxes, benefit contributions, garnishments, and other transactions; maintain payroll records for hires, terminations, promotions, transfers, and compensation changes; audit data and resolve discrepancies; coordinate with Finance, HR, and external providers; prepare payroll reports for leadership, accounting, auditors, and regulators.
• Payroll Compliance & Tax Administration: Ensure compliance with federal, state, provincial, and local payroll regulations; stay current on payroll laws and tax requirements; administer payroll tax filings, e‑filing, and payments; prepare tax reports and support regulatory reporting; maintain documentation, records, and audit trails; promptly escalate and resolve compliance issues.
• Timekeeping & Leave Administration: Administer timekeeping processes and enforce submission deadlines; audit timesheets for accuracy and policy compliance; track paid time‑off balances and leave records; administer leaves of absence (FMLA, state programs, ADA accommodations, military leave, etc.); coordinate leave approvals, payroll impacts, and return‑to‑work tracking with managers and HR; ensure compliance with applicable laws and policies.
• Benefits & Payroll Reconciliation: Ensure accurate payroll deductions for benefits and retirement programs; reconcile benefit carrier invoices against payroll and enrollment records; identify, research, and resolve billing discrepancies; maintain reconciliation documentation for audits and financial reporting.
• Employee Support & Issue Resolution: Respond to employee inquiries about pay, deductions, taxes, leave balances, direct deposit, and payroll processes; administer direct deposit setup and changes; research and resolve payroll issues and reporting questions; provide professional, timely customer service to employees and managers.
• Audit & Reporting Support: Support internal and external audits by preparing payroll records, reports, and documentation; assist with compliance reviews and payroll control testing; identify opportunities to improve payroll processes, controls, and operational efficiency.

Requirements

• Knowledge & Skills: Knowledge of payroll administration, payroll taxes, wage‑and‑hour regulations, and compliance requirements; strong attention to detail and accuracy; proficiency in HRIS, payroll software, and Microsoft Excel; analytical, problem‑solving, and auditing skills; ability to handle confidential information with discretion; excellent customer service, communication, and organizational abilities; capacity to manage multiple priorities and meet recurring payroll deadlines.
• Preferred Qualifications: Experience with Paylocity; Certified Payroll Professional (CPP) designation or progress toward certification; experience in a manufacturing, pharmaceutical, healthcare, or other regulated environment; experience supporting audits, leave administration, and benefits reconciliation.
• Experience & Education: 2–4 years of payroll processing and related administrative functions; strong understanding of payroll laws, federal and state regulations, and compliance; proficiency in payroll systems, HRIS platforms, and Microsoft Office; high attention to detail, organizational and follow‑up skills; ability to handle confidential information with integrity; problem‑solving and cross‑functional collaboration skills.

Physical Requirements / Working Environment

Standard office working conditions apply, with occasional event‑coordination support requiring standing, walking, and light physical activity in meeting rooms or event spaces.

Travel

Occasional local travel between the Manassas and Chantilly offices.