Payroll Administrator

Shift: 1st

About the Role

Supervises day-to-day activities and operations of the payroll department, providing supervision and training to lower-level payroll staff. Ensures timeliness and accuracy of the weekly payroll. Assumes the responsibilities of the payroll supervisor in their absence. Ensures payroll processes comply with state and federal laws concerning employee pay, as well as company policies and collective bargaining agreements. Reports to the Payroll Supervisor and/or General Accounting Manager.

Frequent contact with all levels of employees, office support personnel, outside vendors, IT personnel, and PeopleSoft support is expected. Interacts with Corporate Payroll Shared Resources Inc. (SRI) for payroll processing and other operations. Works well in a high-paced, high-pressure environment.

Responsibilities

• Performs and supervises all activities necessary to process payroll, including maintaining related records, filing reports, processing involuntary/voluntary deductions, preparing accounting transactions and documents, and preparing and filing quarterly/yearly company income tax returns.
• Documents and updates procedures and prepares special reports for senior management.
• Researches and advises payroll staff on the accounting treatment of complex transactions, such as specialized reporting requirements, withheld accounts adjustments, and balancing.
• Performs periodic reviews of various payroll areas and prepares materials for payroll, accounting, and government auditors.
• Identifies opportunities and implements process and procedure improvements to increase efficiency, support payroll operation changes, improve safety and quality, and reduce cycle times and costs.
• Maintains, updates, and reviews Payroll Department metrics and process documentation.
• Assists with testing and documenting new practices and/or programs.
• Handles special projects as required.
• Supervises the activities and performance of payroll staff and directs their daily work.
• Ensures a professional level of service to all internal and external customers.
• Actively participates in the implementation and monitoring of payroll software changes, leading testing and implementation of payroll software upgrades or changes.

Requirements

• Bachelor’s Degree in Accounting or a business-related discipline preferred, or equivalent experience.
• Six to eight (6-8) years of experience with automated payroll systems and extensive knowledge of PeopleSoft HRMS/Payroll system, or equivalent experience.
• Two to three (2-3) years of experience with payroll accounting.
• Certificate in Payroll Practice & Management and/or Certified Payroll Professional (CPP) is preferred and strongly encouraged.
• Knowledge and experience with labor, timekeeping, and human resources systems; experience with KABA Auto-Time/Kronos and PeopleSoft is a plus.
• Proficient in MS Office Applications.
• Strong familiarity with NASSCO Bargaining Union Agreements and NASSCO Employee Benefits Programs, and their interface with Payroll.
• Knowledge of payroll requirements, including tax calculations, timekeeping, labor cost reporting, California and Federal Wage and Hour Regulations, and Employee Benefits Programs.
• Ability to work overtime, weekends, holidays, and travel as needed.

Physical Demands

• Work primarily conducted in an office setting with good lighting.
• Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to focus.
• Regularly required to sit, use hands and fingers, operate a computer keyboard and controls, and communicate verbally and in writing.
• Must be physically able to commute to buildings throughout the shipyard.
• Occasional exposure to dust, fumes, and moderate levels of noise.

Accountability

Ensures payroll processing is timely and accurate while providing excellent customer service and complying with all applicable policies, laws, and agreements. Anticipates and manages changes in the payroll environment proactively.

Pay

$83,600 - $108,100. This pay range is a reasonable estimate and takes into account factors such as skill sets, experience, training, and education.

Benefits

• Medical and dental insurance coverage.
• 401(k) retirement savings plan.
• Flexible spending accounts/HSAs.
• Life and disability insurance.
• Company-paid holidays and paid time off (PTO).
• Wellness coaching.
• Onsite health services.