Payroll Administrator

This position is classified as non-exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and reports directly to the Director of Human Resources.

About the role

The Payroll Administrator ensures the timely, accurate, and confidential administration of the agency's payroll processes. The role involves processing payroll, maintaining payroll and HRIS records, administering payroll-related benefits and deductions, preparing reports, ensuring compliance with federal and state laws, and providing payroll support to employees and departments. The position requires sound judgment, discretion, and the ability to work independently with minimal supervision.

Responsibilities

• Process payroll, including review and validation of employee time records, in accordance with established deadlines while maintaining accurate payroll records.
• Serve as the primary administrator of the payroll and HRIS systems and as the primary liaison with the agency's payroll service provider.
• Process vendor invoices and submit payroll deductions to benefit vendors in accordance with established schedules.
• Process employee separations, including voluntary and involuntary terminations and related payroll transactions, ensuring accuracy of employee records, final pay, and compliance with policies and regulations.
• Prepare Group Term Life (GTL) reports and administer GTL-related payroll processing, ensuring taxable GTL benefits are correctly applied or removed based on eligibility and status changes.
• Perform payroll-related allocations and accrual calculations and provide required information to the Accounting Department on a monthly, quarterly, and annual basis.
• Prepare required payroll reports, surveys, and documentation, including employment verifications, new hire reporting, workers' compensation reports, audit reports, EEO reports, Board reports, and statistical information.
• Maintain employee rehire records for the agency's Employee Recognition Program, prepare reports, and distribute them in accordance with deadlines.
• Provide payroll and salary information to support budget development, funding bill reviews, audits, and other organizational reporting requirements.
• Assist with other Human Resources duties and special projects as assigned by the Director of Human Resources.

Requirements

• Knowledge of English usage, spelling, grammar, and punctuation; business letter writing; basic report preparation; and simple mathematical functions (addition/subtraction, multiplication/division, ratios, percentages).
• Knowledge of recordkeeping methods and procedures, including computerized records and database software.
• Knowledge of departmental policies and procedures, as well as current trends and practices in human resource administration.
• Ability to carry out assigned tasks and projects to completion, maintain confidential and sensitive information, and follow instructions.
• Ability to communicate effectively verbally and in writing, establish and maintain effective working relationships, and present information in a group setting.
• Ability to operate personal computers, fax machines, and other office equipment, as well as software/programs (e.g., Excel, databases, word processing, and intranet/internet).
• Ability to maintain complex records in an orderly and accurate format, prepare accurate reports, work with minimal supervision, plan work schedules, and meet deadlines.
• Ability to listen, determine needs, find and communicate accurate information, and respond tactfully and courteously to internal/external customers.
• Analytical, math, and grammar skills sufficient to meet minimum standards of the Youth Ranches Skills Test.
• Strong orientation to customer service and exceptional skills in working cooperatively with others.
• Valid Florida Driver License and ability to maintain a safe driving record consistent with agency policy.

Qualifications

High school graduate or equivalent with a minimum of four years’ experience in processing payroll and four years of responsible related experience in general office/clerical work or human resources. Experience with personal computers, Windows-based software, payroll service software (ADP preferred), and applicable payroll laws is required.

Pay

$19.00 per hour

Benefits

• 401(k) Plan with up to 4% company match
• Annual Leave and Sick Leave
• 11 Holidays
• Company Paid Long Term Disability
• Company Paid Life Insurance
• Medical, Dental, and Vision Insurance
• Employee assistance program
• Health Savings Account, Supplemental Life Insurance, Short Term Disability, and Aflac products available

Employment in this position is contingent upon successful completion of a Level 2 background screening through the Florida Department of Law Enforcement (FDLE) Care Provider Background Screening Clearinghouse, as required by Florida law.