Payroll Administrator

Location: Kettering, OH & West Chester, OH

About the role

We're looking for an experienced Payroll & Benefits Manager to lead payroll and benefits administration across multiple U.S. locations. This is a hands-on role for someone who knows multi-state payroll, ADP Workforce Now, payroll compliance, payroll taxes, employee benefits, and 401(k) administration.

Responsibilities

Payroll — Primary Focus

• Manage accurate, timely payroll for multiple locations.
• Ensure compliance with federal, state, and local payroll regulations.
• Manage payroll taxes, reporting, reconciliations, and year-end processing.
• Review and resolve payroll discrepancies, deductions, garnishments, bonuses, PTO, overtime, and pay changes.
• Partner with Finance and facility leaders on payroll reporting and issues.
• Serve as the payroll subject matter expert.
• Improve payroll processes and ADP Workforce Now utilization.

Benefits Administration

• Administer medical, dental, vision, life, disability, and other employee benefits.
• Manage benefit deductions and invoice reconciliation.
• Partner with brokers, carriers, and third-party administrators.
• Support FMLA, ACA, COBRA, leave administration, and 401(k).
• Coordinate Open Enrollment and employee benefit communications.
• Resolve employee payroll and benefits questions.

Systems & Reporting

• Serve as the primary payroll and benefits resource for ADP Workforce Now.
• Maintain accurate payroll and benefits data.
• Prepare payroll, benefits, and management reports.
• Support audits, compliance, and process improvements.

Requirements

• Bachelor's degree in HR, Business, Accounting, or related field.
• 3+ years of multi-location or multi-state payroll experience.
• 3+ years of employee benefits administration experience.
• Advanced ADP Workforce Now experience.
• Strong payroll tax and year-end processing experience.
• Knowledge of ACA, COBRA, FMLA, 401(k), payroll compliance, and leave administration.
• Strong attention to detail, organization, and problem-solving skills.
• Ability to manage confidential information and strict payroll deadlines.
• Occasional travel required.

Pay

Competitive salary + bonus + benefits & 401(k) (Day 1 eligibility).