Payroll/Accounts Payable Specialist - Full Time

Full-time position, 80 hours per pay period, day shift.

About the role

This position ensures, maintains, and processes accurate payroll records and employee files in accordance with State/Federal laws, contractual agreements, and hospital policies. This position also reviews, inputs, and processes accounts payable. Works in coordination with a second Payroll/AP Specialist to ensure adequate payroll and accounts payable coverage.

Responsibilities

• Independently administers day-to-day payroll operations, ensuring accurate and timely payroll processing in compliance with federal and state wage and hour laws, tax regulations, collective bargaining agreements, and Hospital policies.
• Reviews, analyzes, and interprets payroll requirements, collective bargaining agreement provisions, policies, and applicable regulations to determine appropriate payroll treatment and resolve complex payroll issues.
• Exercises independent judgment in reviewing employee pay, timekeeping, deductions, premiums, differentials, retroactive adjustments, and other payroll transactions; identifies discrepancies and determines appropriate corrective action.
• Performs and validates gross-to-net payroll processing, reviewing payroll results for accuracy, compliance, and unusual or high-risk transactions prior to final processing.
• Serves as a payroll subject-matter resource to Human Resources, leaders, employees, and other departments regarding payroll practices, wage calculations, timekeeping requirements, and application of payroll-related policies and contractual provisions.
• Identifies payroll compliance risks and independently researches and resolves complex payroll matters, escalating significant legal, contractual, financial, or policy concerns to appropriate leadership when necessary.
• Evaluates payroll processes and internal controls and recommends improvements to strengthen accuracy, compliance, efficiency, and data integrity.
• Maintains accurate payroll records and employee payroll files in accordance with federal and state requirements, collective bargaining agreements, record-retention requirements, and Hospital policies.
• Collaborates with Human Resources and other departments to evaluate payroll-related issues, determine cross-functional impacts, and support consistent application of payroll practices.
• Processes and reviews accounts payable transactions, including vendor invoices, payment documentation, coding, and other supporting information, to ensure accuracy and compliance with established financial controls.
• Initiates and reviews accounts payable settlement runs, including ACH vendor payments and check processing, and resolves discrepancies or exceptions prior to payment.
• Independently researches and resolves payroll and accounts payable discrepancies with employees, leaders, vendors, and internal departments.
• Coordinates with the second Payroll/Accounts Payable Specialist to maintain appropriate payroll and accounts payable coverage, continuity, and internal controls.
• Completes payroll and accounts payable reconciliations, reporting, analysis, audits, and special projects as assigned.
• Maintains strict confidentiality and exercises appropriate discretion when handling employee compensation, payroll, banking, tax, and other sensitive financial information.

Requirements

• Minimum of two or more years of payroll, accounts payable, or general ledger accounting experience, preferred.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred (or equivalent combination of education and experience).
• Certified Payroll Professional (American Payroll Association) desirable.
• Requires extensive sitting with periodic standing and walking.
• May be required to lift up to 20 pounds.
• Requires significant use of personal computer, phone, and general office equipment.
• Needs adequate visual acuity, ability to grasp and handle objects.
• Needs ability to communicate effectively through reading, writing, and speaking in person and on telephone.
• May require off-site travel.

Skills

• Communicate and work effectively with employees, management, and the public.
• Maintain confidentiality, think and act independently with minimal supervision.
• Complex problem solving.
• Analytical skills necessary for review and analysis of employee timecards, purchase orders, and vendor invoices; ensuring accurate payment of employee wages and vendor invoices.
• Regular, consistent, and punctual attendance.
• Ability to use a personal computer and various software programs applicable to the position (including Microsoft Office Excel and Word, ERP, online portals, etc.).
• Ability to operate applicable office equipment.
• Excellent time management, organization, and prioritization skills.
• Listens and communicates well, both written and verbal.
• Excellent grammar, spelling, and proofreading skills.
• Efficient follow-up with all staffing levels.

Pay

Minimum: $63,225.00 USD. Maximum: $85,539.00 USD (this represents the rate for an individual with significant experience in this job).

Benefits

We offer a great atmosphere, competitive pay, a wide array of benefits, and many growth opportunities for our employees.