Accounts Payable/Payroll Specialist (Full-Time)

Essential Duties and Responsibilities

• Process payroll accurately and promptly in accordance with federal, state, and organizational requirements.
• Review employee timecards, attendance records, and payroll adjustments for accuracy.
• Maintain payroll records including: earnings deductions, benefits, garnishments, tax withholdings.
• Clock in with Human Resources and department supervisors for payroll processing.
• Respond to employee payroll questions and resolve discrepancies.
• Aid in year-end payroll processing, including W-2 preparation and payroll reconciliations.
• Ensure compliance with wage and hour laws, payroll regulations, and internal policies.

Accounts Payable

• Process vendor invoices, check requests, and expense reimbursements.
• Verify coding, approvals, and supporting documentation for all payables.
• Prepare and process weekly or scheduled payment runs.
• Maintain vendor files and W-9 documentation.
• Reconcile vendor statements and resolve discrepancies.
• Monitor accounts payable aging and ensure timely payments.
• Aid in maintaining purchasing and payment records.

Financial & Administrative Support

• Aid in monthly account reconciliations and financial close activities.
• Maintain accurate financial records and documentation.
• Support annual audits and compliance reviews.
• Aid in budget tracking and expense reporting.
• Prepare reports and spreadsheets as requested by leadership.
• Maintain confidentiality of payroll and financial information.

Compliance & Internal Controls

• Follow established accounting procedures and internal controls.
• Ensure compliance with: payroll laws, tax regulations, organizational policies, financial procedures.
• Support segregation of duties and fraud prevention practices.
• Maintain secure handling of sensitive employee and financial information.