Patent Client Services Administrator

Job Description

Aid in drafting and electronically filing various legal documents with the U.S. Patent & Trademark Office (USPTO) pertaining to patent prosecution of applications, including but not limited to office action amendments and responses, requests for continued examination, continuation and divisional applications, information disclosure statements, supplemental application data sheets, sequence listings, extensions of time, terminal disclaimers, various petitions, notices of appeal, appeal briefs, corrected drawings, assignment recordations, post-grant proceedings, and other documents as necessary.

• Provide expertise for specific client requirements and needs regarding document filing and reporting, utilizing client extranets and secure data sites.
• Format utility/provisional specifications for filing in the USPTO and develop and maintain structural and formatting requirements as outlined in the Manual of Patent Examining Procedure (MPEP).
• Draft, prepare, and proofread written correspondence, including emails, memoranda, and other documentation for internal personnel, clients, and assignees.
• Maintain up-to-date knowledge of patent rules and regulations.
• Manage and maintain docket calendars for assigned clients, independently calculate docket dates as a secondary review, and coordinate with docketing personnel to ensure accuracy and compliance with due dates.
• Adhere to and implement Fenwick IP-specific workflow processes and procedures to ensure timely and accurate delivery of work.
• Create and maintain client reports as requested.
• Preserve and manage the integrity of electronic documents and correspondence within files.
• Assume backup responsibilities for team members as needed.

Desired Skills and Qualifications

• Proficiency in navigating USPTO platforms such as Patent Center, WIPO, Assignment Center, and PTO Financial Manager.
• Comprehensive understanding of U.S. patents.
• Experience in preparing complex Information Disclosure Statements (IDS) and staying updated on related rules and processes, including correct citation of references.
• Strong knowledge of IP docketing systems.
• Ability to multitask in a deadline-driven environment.
• High level of attention to detail.
• Initiative and capability to work both independently and in a team environment.
• Excellent proofreading skills, including the ability to identify and correct grammatical, typographical, and spelling errors.
• Effective communication skills, including the ability to write and speak clearly and professionally.
• Confidentiality and discretion in handling sensitive information.
• Exemplary client service skills, capable of interacting with various departments, all levels of firm executives, vendors, and contractors.
• Minimum of six (6) years of relevant work experience in a patent prosecution practice, with preference given to experience in a law firm setting.

Benefits and Compensation

• Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing benefits are provided to eligible employees.
• The anticipated range for this position is $94,000 - $141,250, depending on the role and qualifications.
• A discretionary bonus for eligible employees may also be available based on performance.