Patent Client Services Administrator

Job Description

Aid in drafting and electronically filing various legal documents with the U.S. Patent & Trademark Office (USPTO) related to patent prosecution of applications, including office action amendments and responses, requests for continued examination, continuation and divisional applications, information disclosure statements, supplemental application data sheets, sequence listings, extensions of time, terminal disclaimers, various petitions, notices of appeal, appeal briefs, corrected drawings, assignment recordations, post-grant proceedings, and other documents as necessary.

• Provide expertise for specific client requirements and needs regarding filing and reporting of documents, utilizing client extranets and secure data sites.
• Format utility/provisional specifications for filing in the USPTO and develop and maintain structural and formatting requirements as outlined in the MPEP.
• Draft, prepare, and proofread written correspondence involving emails, memoranda, and other documentation to internal personnel, clients, and/or assignees.
• Maintain up-to-date knowledge of patent rules and regulations.
• Review and maintain docket calendars for assigned clients, independently calculate docket dates as a second review, and coordinate with docketing personnel to ensure accuracy of the docket and compliance with due dates.
• Utilize and follow all Fenwick IP specific workflow processes and procedures to ensure the timely and accurate delivery of work.
• Prepare client reports as requested.
• Maintain file integrity of electronic documents and correspondence.
• Serve as a backup to team members as required.
• Flexible and dependable with the ability to work overtime as needed.

Desired Skills And Qualifications

• Proficiency in navigating some or all of the following USPTO platforms: Patent Center, WIPO, Assignment Center, and PTO Financial Manager.
• Comprehensive knowledge of U.S. Patents.
• Experience in preparing complex Information Disclosure Statements (IDSs) and staying updated on all related rules and processes, including correct referencing.
• Strong knowledge of IP docketing systems.
• Multitasking in a highly demanding, deadline-driven environment.
• Possess a high level of attention to detail.
• Take initiative and work both independently and in a team environment.
• Ability to proofread typed material for grammatical, typographical, and spelling errors.
• Ability to type standard correspondence, memoranda, and similar material in draft or final form from written material or dictation.
• Exemplary client service skills, with the ability to interact with various departments, all levels of firm executive personnel, vendors, and contractors.
• Excellent written, verbal, and organizational skills.
• Maintain and handle confidential and sensitive information with discretion.
• Promote effective work practices, work as a team member, and show respect for all firm personnel.
• Minimum of six (6) years of relevant work experience in a patent prosecution practice, with experience in a law firm setting being strongly preferred.

Benefits And Compensation Details

• At Fenwick, we offer a comprehensive benefit program, including Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing.
• Temporary employees are generally not entitled to these benefits.
• The Anticipated Range For This Position Is $94,000 - $141,250, depending on the role and location.
• A discretionary bonus for eligible employees may also be available based on performance.