Patent Administrative Assistant

Responsibilities

• Provide high-level calendar management to the MP and other assigned partners by responding to calendar inquiries, systematically creating and organizing appointments, resolving scheduling conflicts, coordinating complex in-person and virtual meetings, and streamlining workflow management to optimize time and prioritize commitments.
• Prepare briefing materials for meetings and events to ensure the MP and assigned partners are well-prepared and informed on necessary context and participants involved; assist the assigned partners by following up on tasks and/or action items resulting from meetings.
• Serve as a primary contact for the MP and assigned partners and respond to inquiries and routine questions; demonstrate sound judgment to accurately interpret directions and triage demands for the MP’s time in relation to overall priorities.
• Prepare the required filing documents for review and signature by assigned partners, carefully proofing each filing document before partner review.
• Review the dockets of your assigned partners, proactively preparing formality documents and ensuring they are timely filed.
• Manage U.S. and foreign client reporting workflows to ensure that client reporting is completed in a timely manner and enter related diary time.
• Liaise with other firm departments, functions and practice groups where necessary.
• Assist with virtual file upkeep and maintenance to ensure records are current and complete.

Qualifications

• At least 10 years of related U.S. patent filing experience.
• Prior docket management experience for a partner is required.
• Knowledge of patent-specific systems preferred.
• Relevant experience directly supporting executive leaders strongly preferred.
• Ability to compile information from diverse sources and interpret and anticipate next action steps or tasks.
• Capacity to organize and coordinate a demanding workload with impeccable attention to detail and the intellectual agility to navigate shifting priorities.
• Technically savvy and proficient in a broad suite of software tools, including Microsoft Office and Zoom.