Parts & Service Administrator

Essential Functions and Responsibilities

• Assist with invoicing and office management tasks as directed by Supervisor or Manager.
• Perform data entry in the system as required to support administrative functions.
• Maintain accurate records of service history and parts usage.
• Absorb and generate the work orders for the Technicians and check the available inventory for the upcoming assignment.
• Absorb and assist management with completed work orders by checking for part usage accuracy.
• Absorb and assist in generating reports and gathering data as needed.
• Order necessary parts from approved vendors and suppliers.
• Collaborate with technicians and vendors to identify required parts.
• Generate and manage purchase orders, ensuring accuracy and completeness.
• Follow up with vendors on order status, delivery times, and discrepancies.
• Maintain accurate records of parts inventory, including receiving, stocking, and location control.
• Conduct regular inventory cycle counts and reconcile discrepancies.
• Manage and maintain proper inventory stock levels based on utilization and upcoming work orders.
• Ensure proper labeling and storage of parts to maintain a well-organized inventory system.
• Research and establish local vendors as needed to meet part supply demands.

Qualifications and Experience

• High school diploma or equivalent.
• 2 years of related experience and a broad knowledge of ERP systems.
• 2 years of purchasing experience.
• Inventory management knowledge required.