Parts Administrator

About the role

Nextran Truck Centers is seeking a Parts Administrator to support our parts and inventory operations. The ideal candidate will process parts invoices, manage purchase orders, and maintain accurate inventory levels.

Responsibilities

• Process parts invoices and verify pricing accuracy.
• Create and manage purchase orders and ensure proper matching of packing slips and invoices.
• Monitor and expedite parts orders to support service and customer needs.
• Submit and track OEM claims for damaged, missing, or incorrectly shipped parts.
• Process vendor rebate claims and maintain supporting documentation.
• Collaborate with management and parts personnel to maintain accurate inventory levels across multiple locations.
• Cooky transfer between Nextran locations.
• Maintain accurate inventory records and support efficient parts department operations.
• Communicate effectively with vendors, drivers, technicians, and internal departments to ensure timely parts availability.

Requirements

• Strong organizational skills and exceptional attention to detail.
• The ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.
• Excellent communication and customer service skills.
• Strong analytical and problem-solving abilities.
• Proficiency with Microsoft Office and computerized inventory systems.
• Experience in a parts department, inventory control, trucking, automotive, heavy-duty equipment, or dealership environment is preferred.

Qualifications

• High school diploma or equivalent.
• Experience in a parts department, inventory control, trucking, automotive, heavy-duty equipment, or dealership environment is preferred.

Skills

• Microsoft Office proficiency.
• Computerized inventory systems.

Benefits

• Disability Insurance.
• Paid Time Off.
• Nextran Paid Life Insurance.
• Family Centered Values.
• Medical and Dependent Care FSA.
• 401(k) Retirement Plan with Match.
• Company-Paid Holidays.
• EAP.
• Great Medical, Dental, & Vision Benefits.
• Social Responsibility Opportunities.
• 28+ Years of Industry Experience.
• Professional Growth.

Pay

Pay based on an individual’s skills, certifications, education, and years of experience.

Schedule

8:00 a.m. – 4:30 p.m.; Monday through Friday

Notice Regarding Job Posting Scams

We are aware that fraudulent job postings and recruitment scams are becoming more common. Please be advised that legitimate communications from our company will only come from official company email addresses and through our verified hiring platforms. We will never ask candidates to provide payment, purchase equipment, or share sensitive personal or financial information (such as bank account details or Social Security numbers) during the initial application or interview process. If you receive a suspicious message claiming to represent our company, please do not respond or provide any information. Instead, report the communication to us through our official website or apply directly through our verified job postings. Your safety and privacy are important to us, and we encourage all applicants to remain vigilant when searching for employment opportunities.