Parts Purchasing Administrator

Essential Responsibilities

• Maintain list of active and approved vendors and their contact information
• Place all warehouse stock orders requested by Area Managers or Supervisors based on lowest cost vendor
• Handle urgent part requests and coordinate expedited deliveries when necessary
• Contact customers via email and phone to approve orders and schedule part installs
• Place orders for Propane Equipment Installations
• Place equipment orders for HVAC Equipment Installations
• Work with vendors to develop package pricing for HVAC installations
• Track and reconcile any warranty part/equipment purchases to ensure credit is received
• Ensure purchase order system is used by all part purchases for reporting purposes
• Monthly Vendor price checks to be conducted to share with Area Managers, Supervisors, and stakeholders
• May need to complete these vendor checks on a biweekly basis depending on market volatility
• Monthly counter purchase tracking to be distributed to Area Managers, Supervisors and stakeholders
• Goal of tracking and reporting is a tool for Area Managers to manage and reduce counter sales
• Evaluate purchasing on a weekly basis to ensure that parts are being purchased from best price vendor
• Check special order parts to ensure correct markup was used by Area Manager/Supervisors
• Work with Salesforce Administrator to update and ensure accurate package and parts pricing in system
• Maintain profiles, logins, and access to vendor websites
• Year-end inventory master sheet pricing
• Year-end inventory audit presence
• Year-end inventory data entry as required
• Negotiate with vendors for better pricing

Schedule

Monday- Friday
7:30 AM to 4 PM