Parts/Licensing Coordinator

Position Summary

LeCom Utility Contractors is seeking a highly organized and detail-oriented Parts Coordinator to support our growing fleet and utility construction operations. This position is responsible for procuring, receiving, organizing, and distributing parts and materials necessary to maintain LeCom's fleet of utility vehicles and construction equipment. The Parts Coordinator plays a critical role in minimizing equipment downtime by ensuring technicians have the right parts available when needed while maintaining accurate inventory records and controlling costs.

Essential Responsibilities

• Cook up the purchasing, receiving, stocking, and issuance of parts for LeCom's fleet of utility trucks, bucket trucks, digger derricks, directional drill rigs, excavators, hydro-vac trucks, trailers, and support equipment.
• Maintain inventory levels for fleet maintenance parts, shop supplies, and consumables to support daily operations.
• Work closely with Fleet Maintenance Technicians, Operations Managers, and vendors to ensure timely delivery of required parts.
• Source quality replacement parts while obtaining competitive pricing and meeting delivery timelines.
• Receive, inspect, and verify incoming shipments for accuracy and quality.
• Process warranty claims, core returns, and vendor returns.
• Monitor backorders and communicate expected delivery dates to maintenance personnel.
• Maintain accurate inventory transactions using the company's fleet management or ERP software.
• Conduct routine cycle counts and assist with annual physical inventories.
• Maintain an organized, clean, and safe parts room and warehouse.
• Develop and maintain positive relationships with suppliers and vendor representatives.
• Aid in identifying cost-saving opportunities through inventory optimization and vendor negotiations.
• Support emergency restoration efforts by coordinating expedited parts procurement during storm response and other emergency events.
• Ensure compliance with company purchasing procedures and inventory controls.
• Follow all company safety policies and actively promote a culture of safety throughout the organization.
• Perform other duties as assigned.

Qualifications

• High school diploma or GED.
• Minimum of three (3) years of experience in parts coordination, fleet maintenance support, inventory control, or purchasing.
• Experience supporting heavy-duty trucks, construction equipment, utility equipment, or commercial fleet operations.
• Strong computer skills, including Microsoft Office and inventory management software.
• Excellent organizational, communication, and time management skills.
• Ability to prioritize multiple requests in a fast-paced operational environment.
• Strong attention to detail and commitment to accuracy.

Preferred Experience

• Experience within the utility construction, telecommunications, heavy equipment, or infrastructure industries.
• Knowledge of diesel truck and heavy equipment parts.
• Experience using fleet management or ERP systems.
• Forklift certification or ability to obtain certification.
• Knowledge of preventive maintenance programs and fleet operations.
• Ability to identify heavy equipment and utility vehicle components.
• Strong vendor management and negotiation skills.
• Excellent problem-solving and decision-making abilities.
• Ability to work independently while collaborating effectively with multiple departments.
• Commitment to delivering outstanding internal customer service.

Physical Requirements

• Frequently lift and move materials weighing up to 50 pounds.
• Stand, walk, bend, reach, and work in warehouse and shop environments throughout the day.
• Operate forklifts and other material handling equipment as required.
• Work indoors and outdoors in varying weather conditions.