Licensing Coordinator

Position Summary

JAPANESE - ENGLISH BILINGUAL REQUIRED
Aniplex of America Inc. is seeking a Licensing Coordinator to join our team in Santa Monica, CA. This role supports both the content and merchandise licensing teams by coordinating materials, preparing documentation, and tracking approval processes across multiple licensed properties. It involves working closely with licensors and sub-licensors as well as other company departments such as Marketing, Production, and Accounting.

Job Responsibilities

• Support the content and merchandise licensing teams by preparing materials, tracking approvals, and maintaining accurate documentation for each licensee
• Aid in processing, tracking, and reviewing royalty reports, including data entry, invoice tracking, and coordination with accounting on discrepancies or follow-ups
• Coordinate material delivery and schedules for each licensing right between headquarters in Japan, localization companies, and each licensee
• Prepare and organize documents and materials needed for each licensee’s requirements
• Support product and content review process by checking submissions for completeness, accuracy, and guideline compliance prior to approval
• Complete and submit required product approval forms to headquarters in Japan, including documentation prepared in Japanese
• Maintain licensee data and contractual information – as well as assets, including product submissions, quality assurance procedures, and sales materials – including the input of information into a royalty management system
• Monitor and ensure the timely submission of quarterly royalty reports by licensees, reviewing data submitted and raising questions where applicable; Receive, sort, pack, and ship final product samples per instructions
• Assist with special projects as requested

Qualifications

• 1-3 years experience in a licensing, entertainment, merchandising, or administrative support
• Bachelor’s degree in a related field preferred or equivalent years of experience
• JAPANESE - ENGLISH Bilingual required – must have professional level skills of reading, writing and communicating in Japanese for daily correspondence with licensors in Japan
• Ability to interact and communicate effectively with others
• Strong organizational skills with the ability to track and research performance analytics and create reports on multiple projects and competing deadlines
• Strong attention to details and accuracy
• Self-motivated, self-starter, energetic
• Strong Microsoft Office skills with emphasis on Excel and PowerPoint
• Knowledge, interest and passion in Anime, Manga and Entertainment highly preferred
• Willingness and ability to handle hands-on tasks such as unpacking, packing, and shipping product samples

Benefits

Comprehensive medical, prescription drug, dental, and vision coverage with coverage for spouses/domestic partners and child dependents, including access to a Health Savings Account (HSA) and Flexible Spending Account (FSA)

Employee assistance plan and comprehensive behavioral health benefits

Fertility benefits, including, surrogacy, and adoption assistance programs

Basic and supplemental life insurance for employees as well as supplemental life insurance coverage for their spouses/domestic partners and children

Voluntary benefits such as group legal, identity theft protection, accident, and hospital indemnity insurance

Short-term & long-term disability plans

Up to 12 weeks of paid parental and caregiver leave

401(k) Plan with pre-tax, Roth, and after-tax options and company match with immediate vesting

Education assistance and student loan programs

Flexible Work Arrangements, including remote and hybrid work schedules

Time off to include vacation, paid holidays, sick leave, Summer Fridays (early release), and a winter break between Christmas and New Year’s Day (based on business needs)

Referral bonuses (subject to eligibility)

Matching gift program

A wide variety of employee business resource groups (EBRGs)

Special discounts on Sony products, offered exclusively to Sony employees

Employee stock purchase plan (Sony covers commissions and fees for your Sony stock purchases made through after-tax payroll deductions)