Parts Associate

About the role

We are seeking a Parts Coordinator / Parts Procurement Specialist to support our Body Shop and Operations teams by sourcing, ordering, and tracking parts for repairs and estimates.

Responsibilities

• Obtain and compare parts quotes to support estimators and repair planning.
• Order parts for approved repair estimates and new repair jobs.
• Process and order supplemental parts as needed, ensuring proper PO tracking and documentation.
• Research alternative vendors to source aftermarket or backordered parts.
• Communicate daily with vendors regarding order status, pricing, and delivery timelines.
• Track, maintain, and update parts ETA spreadsheets to ensure clear communication with the Body Shop team.
• Create and manage Special Order Requests for parts procurement.
• Maintain organized purchasing records, purchase orders, and vendor communications.
• Support operational efficiency by helping minimize repair delays related to parts availability.

Requirements

• Prior experience in parts coordination, purchasing, procurement, automotive/truck parts, body shop operations, or related administrative support preferred.
• Experience with medium- or heavy-duty truck/trailer parts is a plus.

Qualifications

• Basic proficiency with Microsoft Outlook, Excel, and Word.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Strong communication and follow-up skills with vendors and internal teams.
• Dependable attendance and punctuality required.

Skills

• Physical requirements: Ability to lift up to 40 lbs overhead, lift up to 80 lbs from floor to waist height, and work in an active shop environment as needed.

Benefits

• Paid Time Off, including holidays.
• 401(k) with company match after 90 days of employment.
• Medical, Dental, and Vision Insurance.
• Disability Insurance.
• Life Insurance.

Pay

USD $20.00 - USD $25.00 /Yr.

Schedule

Full-time position.