Parts Admin

Key Responsibilities

• Manage inventory control system to ensure necessary equipment and part levels are maintained and purchases are within budget
• Receive and label inventory appropriately; ensure inventory area is well maintained and organized systematically and physically
• Maintain all aged inventory, collections and returns
• Perform physical count of inventory including cycle counts and reconcile actual stock count
• Order parts and materials through Company internal system
• Meet with vendors to evaluate price, availability, and services offered on new products
• Obtain quotes for purchases
• Handle warranty parts, process, and documents
• Process all vendor repair orders, purchase orders, and invoices; identify solutions, investigate disputes, and process corrections
• Expedite parts and services as needed to support production
• Ensure products received are in accordance with purchase order specifications
• Adhere to company standards, policies, and procedures
• Comply with Environmental compliance, energy savings, and recycling

  Requirements

  • Recommends to Maintenance Manager a course of action for cost savings initiatives and provides insight to material purchasing
  • Perform other job-duties as assigned

  Qualifications

  • High School diploma or GED
  • Valid Driver’s License
  • Two (2) or more years of inventory control or parts management experience
  • Microsoft Office experience

  Skills & Abilities

  • Excellent attention to detail, problem-solving, and decision-making skills
  • Ability to communicate effectively with internal and external customers
  • Strong work ethic, demonstrating integrity and trust
  • Ability to be a self-starter capable of working effectively in a fast-paced, team environment
  • Ability to read, write, and comprehend reports and associated documents
  • Ability to understand and follow oral and written instructions
  • Ability to prioritize workload and meet time sensitive deadlines
  • Ability to exert muscle force to lift, push, pull or carry objects up to 50 pounds
  • Ability to coordinate two or more limbs (for example: two arms, two legs, or one leg and one arm) while sitting or standing
  • Ability to make simple and repeated movements of the fingers, hands, and wrists
  • Knowledge of safety and other related state/provincial and federal regulations
  • Knowledge of proper lifting techniques

  Physical Demands

  • Continuous walking, standing, sitting
  • Climbing, carrying, stooping, bending, kneeling, reaching, lifting, grasping/gripping, and pushing/pulling
  • Work utilizing personal protective equipment, including hearing protection, safety-toed boot, utility gloves, reflective vest, hearing and eye protection, hard hat, etc.
  • Ability to lift files, open filing cabinets and bend or stand on a step stool as necessary
  • Physical ability to lift at least 50 pounds as needed