Part Time Transportation Coordinator

Position Overview

We are seeking a highly organized and detail-oriented Transportation Coordinator to support daily logistics, dispatch, and administrative operations. This role is critical to ensure efficient yard operations, on-time deliveries, and compliance with DOT regulations. The ideal candidate thrives in a fast-paced environment, communicates effectively with drivers and vendors, and maintains accuracy in scheduling, payroll, and billing processes.

Key Responsibilities

• Plan and coordinate daily dispatches for drivers to ensure on-time deliveries
• Schedule and manage: Local vendor pickups, Inbound vendor freight, Store deliveries, Drayage (rail yard to distribution center)
• Accept load tenders and coordinate freight with customers and vendors
• Maintain accuracy in scheduling, payroll, and billing processes
• Communicate daily with drivers, yard personnel, and customers
• Monitor driver arrival/departure times and update ETAs in system
• Monitor driver logs and hours of service (HOS) for DOT compliance
• Track driver availability and pre-plan routes and assignments
• Support safety initiatives and ensure operational efficiency

Administrative & Financial Support

• Enter and process payroll, including accessorial pay
• Maintain accurate mileage and operational records
• Allocate charges and process billing/invoicing for: Store deliveries, Drayage, Traffic/load shipments
• Prepare daily and weekly reports (shift reports, trailer schedules, etc.)

Additional Duties

• Monitor fuel inventory and assist with ordering
• Auxiliary in new hire paperwork and onboarding tasks
• Participate in after-hours and weekend on-call rotation

Qualifications

• High School Diploma or equivalent required
• Prior experience in transportation, logistics, or dispatching preferred
• Knowledge of DOT regulations strongly preferred

Requirements

• Valid Class C Driver’s License
• Ability to pass drug and alcohol screening
• Verifiable work history
• Reliable transportation

Skills & Abilities

• Strong organizational and multitasking skills
• Ability to meet deadlines in a fast-paced environment
• Proficiency in Microsoft Office (Excel, Word, Email)
• Strong data entry accuracy and attention to detail
• Effective communication and professional phone etiquette
• Ability to work flexible schedules, including evenings and weekends

Physical Requirements

• Periodic walking in warehouse/yard environments
• Prolonged sitting and computer use
• Frequent phone communication
• Occasional lifting (up to 50 lbs.)
• Ability to bend, twist, crouch, and move as needed

Why Join Us?

Join a team that values efficiency, safety, and teamwork, where your contributions directly support critical logistics operations and customer satisfaction.