Part-time temporary IR Research Assistant

Job Summary

The role will provide administrative support for the Office of Institutional Research. This position will assist with the day-to-day operations of the office including compiling data for institutional reports and surveys.

Job Responsibilities

• Ensure office efficiency and organization and coordinate office staff activities.
• Aid in all IR office functions including providing telephone coverage.
• Monitor Institutional Research's email account and disseminate data and other requests as appropriate in a timely manner.
• Manage the documentation process of all records within IR.
• Aid in the coordination and management of the process of completing institutional surveys to external agencies with members of the university community.
• Support the compilation and completion of data requests such as reports included in the University Fact Book, brochures, enrollment reports, course evaluations, and assessment reports.
• Proactively prepare comparative summaries of results in rankings and other publications for senior management.
• Conduct ongoing environmental scans to identify and report on national, regional, and local trends.
• Conduct ongoing monitoring of websites and publications to ensure that St. John’s data are accurately listed; and take appropriate action to correct when necessary.
• Create reports based on trends identified at the national, regional or local levels.
• Aid in the maintaining the Institutional Research’s website; upload reports and documents as necessary.
• Ensure data integrity through validation, auditing, and documentation processes.
• Maintain documentation related to data definitions, methodologies, and reporting processes.
• Contribute to data governance initiatives and promote best practices in data management and security.

Competencies, Education, Experience

• Project Management: Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Collaboration: Strong partnership skills across academic, administrative, and IT functions.
• Communication: Ability to present complex data clearly to executive and non-technical audiences.
• Strategic Thinking: Ability to connect data findings to institutional goals and long-term planning.
• Problem-Solving: Ability to identify data issues and develop innovative solutions.
• Technical Expertise: Proficiency in statistical tools, data visualization platforms, and database systems.
• Data Analysis & Interpretation: Advanced ability to analyze large datasets and generate meaningful insights.
• Data Governance & Integrity: Strong understanding of data standards, validation processes, and compliance requirements.
• Ethics & Confidentiality: Commitment to responsible data use and protection of sensitive information.
• Detail Oriented: Must have superior attention to detail and strong follow-through; outstanding organizational, verbal, and written communication skills; Accuracy and timeliness are essential.
• Service Oriented: Personal orientation toward service to others and support of the University’s Vincentian Mission of service.

Required Education And Experience

• Bachelor’s degree in social sciences or other related analytical field required.
• 2–4 years of experience in institutional research, data analysis, or a related analytical role.
• Demonstrated proficiency in data analysis tools (e.g., Excel, SQL).
• Strong analytical and problem-solving skills with the ability to interpret complex datasets.
• Experience creating reports, dashboards, and data visualizations.
• Strong attention to detail and commitment to data accuracy and integrity.
• Ability to manage multiple projects and meet deadlines in a fast-paced environment.
• Knowledge of data privacy standards and ability to handle sensitive information responsibly.
• Proven performance with Microsoft Office 365 applications with specific knowledge of Excel and experience with Adobe Acrobat.

Preferred Education And Experience

• Master’s degree in a quantitative, analytical, or higher education-related field.
• Experience in higher education or institutional research office.
• Experience with data visualization tools (e.g., Tableau, Power BI).
• Familiarity with student information systems (e.g., Banner, PeopleSoft, Workday).
• Understanding of data governance frameworks and data warehousing.

Supplemental Information

• Work Environment: This position operates in a professional office environment. This role routinely uses standard office equipment such as personal computers, printers, etc.
• Physical Demands: While performing the duties of this job, the employee is occasionally required to stand; reach with hands and arms; climb stairs; bend and stretch to file documents. The employee must work on a computer.
• Position Type/Expected Hours of Work: This is a part-time temporary position on the Queens campus. Travel is primarily local and may include visits to the other NY campuses or to local institutions for occasional meetings.
• Important Note- St. John’s is NOT an E-Verify Employer
• St. John’s offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget.
• We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce.
• Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John’s performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events.
• Any offer of employment is subject to receipt by St. John’s University of satisfactory references, verification of employment and education.
• We are an Equal Opportunity Employer.?All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.