Part-Time TEMP – Project Coordinator Economic Mobility

About Houston-Galveston Area Council The Houston-Galveston Area Council is one of the largest regional planning commissions in the country with a diverse service area of 13 counties and more than 7 million people. We are the pulse of our region addressing issues that cross city limits and county lines every single day. We make decisions that affect our transportation system, ensure the safety and well-being of our seniors, connect people to jobs, help families recover from natural disasters, preserve water quality for our children, and so much more. We work to make the region a great place to live, work, and thrive. What will I be doing? Meeting & Project CoordinationSchedule and coordinate logistics for Core Committee meetings, Steering Committee meetings, ad hoc working sessions, and retreatsDraft meeting agendas in partnership with the facilitator; take and distribute meeting notes/minutes and track action itemsCoordinate scheduling and email correspondence across multiple partner organizations' calendars and contactsMeeting Materials, Design & CommunicationsSupport production of meeting decks, handouts, one-pagers, and other materials for Committee and Steering meetings, workshops, and conveningsApply consistent visual branding across Coalition materials (templates, slide decks, printed handouts)Support website and social media content for the Coalition's public-facing presence, as neededAs needed, support updates to the coalition website contentDocumentation & Systems[CC2.1]Maintain and organize the Coalition's shared file system/collaboration platform so it stays current and accessible to all partnersMaintain and update the Coalition's living workplan/roadmap and track progress of assignments, milestones, and deliverablesMaintain records of votes, approvals, and key decisions from the Core and Steering CommitteesSupport development of foundational coalition materials such as governance structure, decision-making frameworks, ways of working, and workplan in clear, accessible formatsMaintain committee membership rosters and track attendanceDraft onboarding and background materials for new members or partnersStakeholder & Partner ManagementDevelop and maintain a stakeholder/partner contact database for the CoalitionDraft and support distribution of communications for the Core and Steering CommitteesDraft and support distribution of communications to external partners according to the developed Communications PlanSupport relationship-management follow-up between meetings (thank-yous, recaps, requested materials)Draft newsletters, manage email distribution lists, and assist in coordinating external communications across core committee partners as needed.Maintain and update a consolidated list of individuals who have engaged in coalition activities that includes segmentation of individuals by sector.Help identify gaps in stakeholder representation and engagement by sectorEngagementSupport partner engagement through 1-1 conversations, phone calls, and email communication to facilitate partner input and participationSupport community engagement through 1-1 conversations, phone calls, and email communicationEvent & Convening LogisticsCoordinate logistics for events as needed, including venue booking, catering, and AV/tech setup [CC3.1]Manage invitations, RSVPs, and attendance tracking for meetings and public eventsCoordinate translation/interpretation services for materials or meetings as neededCollect and organize photos and documentation from convenings for later use in reporting and materialsCreate first drafts of event documents, including run of shows, invitation language, and speaker prep packets,Provide day-of support as needed for targeted engagements hosted by core committee partners, including room setup & cleanup, note taking, and providing suggestions of invitees based on past coalition events.Maintain event planning timelines and checklists and coordinate consolidation of event attendees across all coalition engagements.Grant & Funding SupportProvide coordination and drafting support for grant proposals, cases for support, and funding narratives led by Coalition partners or content leadsConduct general research to support funding materials, partner communications, or Coalition initiatives as requestedCompile a media kit for the Coalition (background materials, key facts, partner logos/branding) to support press and funder outreachSupport Coalition fundraising coordination, tracking fundraising opportunities, submissions and reporting requirementsFacilitate fund report drafts and submission deadlines and requirements across funding opportunities25 hours per week Key Qualifications 5+ years of experience in project coordination, program support, nonprofit/civic administration, or a related fieldStrong written communication skills; comfortable drafting agendas, minutes, and summary materials for a range of audiencesProficiency with Microsoft Office Suite (Word, PowerPoint, Excel); comfortable producing polished decks and handouts with a moderate level of design sophisticationHighly organized, with the ability to manage multiple workstreams and deadlines simultaneouslyComfortable working across multiple partner organizations and stakeholder groups Do you have… Bachelor’s degree in an applicable academic discipline or related field of study 5 years of experience working with local government, nonprofit programs, schools, or in job-related duties= Hourly rate: $35 All employees of H-GAC are required to reside within the agency’s region of service to support our commitment to excellence in service of our region. H-GAC is an equal opportunity/ADA employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or protected veteran status.